Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.
Work Location: On site.
About the Maintenance Division
The Maintenance Division provides comprehensive maintenance services to academic, administrative, athletic, and residential buildings as well as to faculty housing. These services are provided by a staff of carpenters, painters, locksmiths, electricians, plumbers, maintenance mechanics, and HVAC technicians to ensure a safe and pleasant educational environment. The maintenance staff also conducts routine preventive maintenance checks on various electrical, mechanical, and architectural systems in all campus buildings.
About the Position
Reporting directly to the Associate Director of Facilities Management for all technical and administration matters pertaining to maintenance, repair and construction projects which will be accomplished by Facilities Managers. This role assists in developing project scopes, determining appropriate method of accomplishment and preparing project request packages for approval. Monitors and tracks all projects submitted in the RR, Dormitory Repair, and process work order.
Primary Responsibilities
Coordinate assigned projects with Housekeeping and Maintenance Managers
Assist Manager in developing scope of work for projects
Communicate with campus community to schedule projects
Assist Manager in setting up bids for projects
Solicit bids from contractors and vendors for projects
Provide purchase orders for payment for contractors and vendors
Maintain and update contractors/vendor database
Coordinate vendor/contractor access, key distribution, and sign-in
Monitor projects completed over weekends and holidays
Manage the college laundry operation within Resident Halls
Assist with safety training for Department
Process requisitions and disbursement vouchers
Assist with maintaining documentation for R& R projects
Answer the Maintenance phone line
Manage the School Dude Work Order System and process work orders
Order supplies, materials, and uniforms for Maintenance/Housekeeping Divisions
Serve as point of contact for all shipping and receiving for departments
Oversee sign in and out of department heavy tools
Centralize department radios, keys, and iPad
Maintain attendance book for department
Dispatch staff for emergency work order
Line of Report: The Facilities Project Coordinator reports to Associate Director of Facilities Management.
Minimum Qualifications
High school diploma or equivalent
3 years of experience as a project coordinator, project support, or support role within Facilities Management
Professional Competencies
Experience in writing scope of work for projects
Experience with School Dude Work Order System
Experience working with contractors and vendors
Effective verbal and communication skills
Ability to work respectfully, cooperatively, and effectively with project partners and community stakeholders
Strong organizational skills
Preferred Qualifications
Associate Degree in Business or Project Management
We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position’s qualifications.
Special Requirements
Ability to obtain and maintain PA Act 12 background checks
Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check
To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College's career website via Workday (no other form of application is accepted). The application deadline is January 4, 2026. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.
Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.
We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.