Facilities Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

· Financial Management: Assist in the processing of invoices, expense reports, and financial reconciliations for all FM-related POs including purchase, services, utilities and vendor contracts. Create new vendor A/C.

· Invoice and Payment Processing: Oversee submission of invoices and necessary documents for payment settlements. Coordinate with procurement and finance teams to ensure payment processes are smooth. Resolve payment enquiry from vendor.

· Records Management: Update and maintain PPM record, contract summary, PO/PR and payment summary, weekend worker list records, maintenance records, OT & petty cash record.

· Administrative Support: Organize and maintain filing systems for financial and administrative, and operation documents. Coordinate schedules and manage appointment calendars for internal meetings.

· Data Entry and Management: Input and maintain data in financial systems.

· Human Resources Support: Assist with new members onboarding, orientation, and training processes. Maintain team staff records, including leave and OT.

· Work Order Management: Monitor and check the work order completion.

· Inventory and Supply Management: Gate keeper for overseeing office supplies orders and consumption.

· Environmental Health & Safety: Inventory and replenish pantry steam items.

· Records Management: Record and report office operations for reference.

· Compliance and Procedure Implementation: Assist in reviewing and developing and implementation of administrative procedures and guidelines. Ensure the procedures are communicated and adhered to by team members.

· Telecommunications System & Service Management: Activate extensions for softphone deployment. Assist with ensuring server connectivity. Relocation of Boss & Secretary phone or Telephone line.

· Facilities Management Support: Coordinate with teams for users’ requests.

Location:

On-site –Hong Kong, SAR, China

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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