Executive Secretary

Role Title: Executive Assistant

Location : Mumbai

Role Purpose
The Executive Assistant provides high-level administrative and organizational support to a senior leader. This role ensures seamless day-to-day operations by managing calendars, meetings, travel, and key communications while always maintaining discretion and professionalism. The ideal candidate is proactive, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.

Key Duties and Responsibilities

Executive and Administrative Support
• Manage the leader’s calendar, appointments, and travel logistics.
• Coordinate leadership meetings, governance reviews, and site events, ensuring all logistics and materials are in place.
• Prepare presentations, reports, and communications with accuracy and attention to detail.
• Handle confidential correspondence and sensitive information with the highest level of discretion.
• Anticipate the leader’s needs and provide proactive administrative support to ensure priorities are met.

Operations and Coordination
• Coordinate with internal teams to ensure smooth execution of meetings, reviews, and deliverables.
• Support event and visit logistics, including planning and on-ground coordination.
• Manage PO creation, invoice processing, and vendor payments in partnership with Finance and Procurement.
• Maintain trackers, dashboards, and action logs for leadership visibility.

Communication and Stakeholder Management
• Serve as a point of contact for internal and external stakeholders.
• Draft and circulate meeting notes, communications, and updates on behalf of the leader.
• Foster effective communication and collaboration across teams to ensure timely follow-ups and closures.

Required Skills and Competencies
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of confidentiality, professionalism, and judgment.
• Proficiency in Microsoft Office Suite, Teams, and collaboration tools.
• Strong interpersonal skills with the ability to work effectively across functions and levels.

Qualifications and Experience
• Graduate with 7–10 years of experience as an Executive Assistant or in a similar senior administrative role.
• Experience supporting senior leadership in a multinational or matrix organization is preferred.
• Demonstrated ability to manage complex scheduling, logistics, and communication needs.

Date Posted

18-Nov-2025

Closing Date

24-Nov-2025

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.