Executive Search Research & Coordination Specialist

JOB REQUISITION

Executive Search Research & Coordination Specialist

LOCATION

CAN VANCOUVER

JOB DESCRIPTION

Key Responsibilities
1.Coordination & Search Administration
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Participate in all client-facing calls including pitch meetings, follow-ups, contract negotiations, and SEL amendments.
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Maintain ownership of signed SELs, ensuring quick and accurate dissemination to the search team.
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Manage logistics for client communication, scheduling, and internal updates.
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Ensure search documentation, SEL terms, salary ranges, and role nuances are accurately captured for the research team.
2.Early Research & Pipeline Acceleration
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Immediately action pre-kickoff research upon SEL signing—leveraging context gathered from all preceding client conversations.
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Build a preliminary longlist using internal databases, external tools, and market mapping.
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Identify target industries, titles, and organizations based on the emerging mandate.
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Prepare early market insights and role clarifications to inform kickoff discussions.
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Flag potential challenges (talent scarcity, location constraints, compensation misalignment) early.
3. Candidate Outreach & Engagement
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Develop and send initial outreach messages to prospective candidates prior to kickoff calls.
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Conduct introductory screening calls to validate interest and high-level fit.
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Summarize candidate insights for Managing Directors and Associates, highlighting key motivators, risks, and compensation considerations.
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Coordinate candidate pipelines, ensuring timely updates, tracking, and communication.
4. Cross-Functional Collaboration & Knowledge Transfer
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Facilitate seamless communication and collaboration between Managing Directors, Associates, and Researchers.
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Ensure critical context from all client discussions flows accurately within the team.
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Prepare materials for client kickoff and progress update meetings.
5. Process Improvement & Search Cycle Optimization
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Contribute to shaping the early-research workflow and establishing new best practices to reduce search cycle time.
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Help define success metrics for early engagement, response rates, and kickoff readiness.
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Document learnings from each search to refine future pre-kickoff outreach.
Qualifications & Experience
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Prior experience in search coordination, recruitment coordination, or a similar project-driven role preferred.
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Strong research capability; familiarity with sourcing tools, and databases is an asset.
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Excellent written and verbal communication skills, especially for candidate outreach and internal summaries.
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Strong organizational skills, with the ability to manage multiple searches and stakeholders simultaneously.
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High level of discretion, professionalism, and client-service orientation.
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Interest in developing toward an Associate role within Executive Search.
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Ability to leverage emerging technologies to improve efficiency.

Top Reasons to Work for Robert Half:

• EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER – For more than 70 years, our history of success and strong client relationships provide a level of stability few companies can match.
• PERFORMANCE = REWARD – We offer exceptional earning potential and a competitive benefits package, including a base salary; paid time off; group health, life and disability insurance; and retirement savings plans.
• UPWARD MOBILITY – With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
• TOOLS FOR SUCCESS – We provide world-class training, client relationship management tools and advanced technology to help you succeed.
• RESPECTED WORLDWIDE – Robert Half has appeared on FORTUNE magazine’s list of “Most Admired Companies” since 1998, as well as numerous “Best Places to Work” lists around the world.
• OUTSTANDING CORPORATE CITIZENSHIP – We believe in an “Ethics First” philosophy, which means we are committed to social responsibility, promoting inclusion and diversity in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half’s Corporate Citizenship Report at roberthalf.com/about-robert-half/corporate-responsibility.

You may submit your application materials online or call 1.877.912.6253 for additional ways to apply.

JOB LOCATION

CAN VANCOUVER