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We’re looking for an organized self-starter who manages complex tasks, handles executive support, and thrives in a fast-paced environment to join the Aptive team in Provo, UT as an Executive Assistant. This full-time position will report directly to our Chief Operating Officer. The individual we are looking for is someone who enjoys working in a team environment and excels at an individual level.
What we offer:
$70,000 - $90,000 Annual Salary
Annual Merit bonus
Group Health, Dental, and Vision plans
Pet insurance, Life insurance, and EAP benefits
401K with employer match up to 4%
Paid holidays and paid time off
Opportunity for advancement
Upbeat and exciting company culture and much more!
Responsibilities include:
Managing complex schedules
Performing planning, logistics, and operational work
Providing comprehensive administrative support
Coordinate using effective communication while working closely with multiple departments
Plan, coordinate, schedule, and prepare meeting and conference setup
Prepare and submit expense reports
Help plan events, meetings, employee team-building activities, and special projects
Arrange travel, accommodations, itineraries, and all associated correspondence, as needed
Willingness to complete both high-level and low-level tasks
Self-motivated, not intimidated by balancing multiple difficult projects in tandem, and can move back and forth between them without missing a beat
Seek feedback and continually strive to improve relationships with and earn the trust of co-workers
Have a knack for problem-solving and attention to detail, often double and triple-checking your work
Interact and collaborate with staff in a fast-paced environment, sometimes under pressure, and remain flexible
Requirements:
3+ years of experience as an Administrative Assistant or Office Coordinator
Tech Savvy with Google Mail, Workday, G Suite
Highly organized with keen attention to detail
Ability to communicate clearly
Responsive time management and prioritization skills
Protect operations by keeping sensitive information confidential
Aptive Environmental:
Aptive Environmental provides pest control services to 34 states in the US. Co-founded in 2015 by Vess Pearson and David Royce, Aptive launched with the clear intention of becoming a world-recognized brand.
In 2021, Aptive was included in Inc. Magazine’s “Best in Business” list of companies that make a positive impact. Aptive is also featured on Glassdoor's 2019 list of Top 100 US workplaces and is ranked one of Entrepreneur Magazine's Best Companies in America. We are a proud member of the EPA's Pesticide Environmental Stewardship Program and have partnered with the United Nations Foundation’s "United to Beat Malaria" to help stop the spread of malaria transmitted by mosquito bites.
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please inform your recruiter.