Executive Assistant to the CEO + Office Manager (AI-First)

Executive Assistant (EA) to the CEO + Office Manager (AI-First)

Experience - 4+ years

Location - San Francisco/ Bay-Area

Job Type - Full-Time

About Klarity:

Klarity (YC S18) partners with Fortune 500 companies like ServiceNow, JLL, and Moody’s and cutting-edge companies like OpenAI, DoorDash, Uber, and Stripe to deliver real AI outcomes.

Traditional Transformation playbooks take years, burn millions, and leave your team exhausted. It’s even worse with AI. 95% of pilots never make it past experimentation. Why? Because time kills transformation. Objectives shift, processes evolve, and momentum dies.

Klarity upgrades the script. Instead of betting everything on a massive "big bang" change, Klarity delivers kAIzen for the digital enterprise: continuous, compounding improvements that everyone participates in. Our Agentic Tiger Team: Analyst, Advisor, and Coach capture how work actually gets done today, uncovers hidden inefficiencies, and guides teams toward better processes in real time.

We are looking to add a founding Product Marketing Manager/ Lead to join us as we continue to transform Transformation and deliver kAIzen for the digital enterprise.

At Klarity, you will thrive if:

1. Velocity: You’re seeking a culture of rapid iteration and constant change that turns into lasting impact.
2. Agency: You’re seeking a role where you can take initiative and embody ownership.
3. Care: You hold yourself to high standards, enjoy close collaboration with others who care deeply and hold themselves to equally high standards.
4. Energy: You bring drive and optimism to everything you do. You thrive on finding creative solutions to ambiguous problem statements.
5. Curiosity: You have a deep curiosity about technology. You enjoy tinkering with new AI tools and adding them to your workflow.

In this Role, you will:

Executive Assistant Responsibilities (70%)

• Own and optimize the CEO’s calendar with precision, structure, and foresight.
• Design the CEO’s day to minimize context switching and align every meeting with strategic priorities.
• Proactively schedule and coordinate across internal teams, investors, and external partners.
• Anticipate changes and dynamically adjust the calendar to protect focus and momentum.
• Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance.
• Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm.
• Handle confidential information with discretion and professionalism.

Office Manager Responsibilities (30%)

• Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression.
• Manage core office operations including mail, deliveries, supplies, and vendor coordination.
• Maintain a clean, organized, and productive office environment.
• Coordinate with building management on access, repairs, safety procedures, and general facilities needs.
• Support onsite meeting logistics, including room setup and guest support.
• Uphold Klarity’s high standard for workplace experience and hospitality.

Qualifications:

• 4+ years supporting a C-level executive or managing complex scheduling needs.
• Experience managing an office or overseeing in-person workplace operations.
• Exceptional organizational and prioritization skills.
• Strong communication and interpersonal presence.
• Tech-savvy: proficient in Google Workspace, Slack, Notion, and scheduling tools.
• Calm under pressure with strong judgment and discretion.
• Professional demeanor suitable for interacting with executives, investors, customers, and partners.
• Experience partnering with Chiefs of Staff or senior operators.

Preferred Qualifications:

• Experience in a high-growth tech or AI company.
• Exposure to workflow tools or process improvements.

Benefits:

• Equity in addition to competitive cash compensation
• 100% Employer-Paid Medical, Dental & Vision options!
• Paid Parental Leave
• $500 Annual Learning Fund
• $100 Monthly Wellness Fund
• 401k via Betterment
• Relocation support to San Francisco Bay Area (where applicable)
• Office-related Perks:

Klarity is an equal opportunity employer. Klarity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.