Job Description
Executive Assistant
New Delhi. India
JR6153173
Summary
Seeking a highly organised Executive Assistant to support the EVP based in New Delhi. The role requires exceptionals administrative, communication and stakeholder management skills to ensure seamless day-to-day operations and effective executive support.
Key responsibilities
Executive Support & Coordination
- Manage and prioritize the EVP’s calendar, appointments, and travel arrangements across multiple time zones.
- Support and manage senior leadership visits to India including logistics and meetings
- Support and manage townhalls with the help of the communications and HR teams as needed
- Prepare high-quality presentations, briefs, and reports for leadership meetings, government reviews, and strategic forums.
- Coordinate with internal business units to track progress on key initiatives and ensure timely updates to the EVP.
- Draft correspondence, minutes, and communication notes on behalf of the EVP for both internal and external audiences.
Government & Regulatory Liaison
- Support the EVP in all engagements with central and state government offices, public sector bodies, and regulatory authorities.
- Track relevant policy updates, government notifications, and industry developments
- Facilitate coordination and follow-ups with government officials to ensure smooth execution
- Maintain a structured database of key government contacts, meetings, and action items.
Communication & Stakeholder Management
- Act as the liaison between the EVP and internal/external stakeholders, ensuring timely communication and follow-up.
- Coordinate speaking engagements, industry events, and government interactions.
- Support and manage social media platforms for the EVP as needed in conjunction with and with direction of the Head of Communications
- Support drafting of speeches thought leadership articles, and official correspondence.
- Build strong working relationships across business units, leadership across businesses and functions globally and external entities to enhance collaboration and information flow.
Operational & Administrative Excellence
- Ensure smooth office operations for the EVP, including expense tracking, logistics, and documentation management.
- Implement systems to improve efficiency in handling communications, data management, and reporting.
- Proactively anticipate the EVP’s needs and prepare background materials in advance of meetings.
Qualifications & Experience:
- Education: Graduate or Postgraduate degree in Business Administration, Public Policy, Political Science, or related field.
- Experience: 8–15 years of experience as an EA, Chief of Staff, or in a program management role supporting senior leadership.
- Preferred Background: Experience working with or liaising with Government departments, regulatory agencies, or large public-sector clients.
- Industry Exposure: Energy, Power, Engineering
Key Skills & Competencies:
- Strong understanding of government functioning
- Excellent verbal and written communication skills, including drafting official correspondence.
- Strategic thinking with strong analytical and project management abilities.
- High level of discretion, integrity, and professionalism.
- Ability to manage multiple priorities in a fast-paced, high-stakes environment.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools.
As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.
Job Category
Secretarial / Clerical
Posting Date
21 Apr 2026; 00:04