Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.
We are looking for a reliable and well‑organised Executive Assistant to provide day‑to‑day administrative support to a senior executive based in Hong Kong. This role focuses primarily on calendar management, travel coordination, and general secretarial duties, ensuring smooth and efficient office operations. The ideal candidate will be detail‑oriented, professional, and able to always manage routine administrative tasks with accuracy and discretion and a high standard of confidentiality.
Calendar & Schedule Management
Manage the executive’s daily calendar, including scheduling meetings, appointments, and calls
Coordinate internal and external meetings, including room bookings and meeting logistics
Monitor schedules and highlight potential conflicts or changes
Travel & Expense Coordination
Arrange business travel, including flight bookings, hotel reservations, visas, and ground transportation
Prepare travel itineraries and ensure all arrangements are confirmed in a timely manner
Support expense claim preparation and submission in accordance with company policies
Administrative & Secretarial Support
Handle incoming calls, emails, and correspondence on behalf of the executive
Prepare and format documents, presentations, and basic reports as required
Maintain organised filing systems and records (electronic and physical)
Manage office supplies and support simple administrative processes
Coordination & Support
Liaise with internal departments and external vendors on administrative matters
Support basic meeting preparation, including agendas and note‑taking where required
Assist with ad‑hoc administrative tasks as assigned
Requirements & Qualifications
Diploma or above; secretarial or administrative training is an advantage
Minimum 8 years of experience in a secretary or administrative support role
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Good written and spoken English;
Strong attention to detail and good organisational skills
Professional, reliable, and able to handle confidential information appropriately
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.