Provides direct assistance to the CEO, CFO, and Chief of Staff (COS), as well as extended support for the North American Leadership Team. Proactively manages schedules, meeting planning, and travel arrangements. Works independently on projects and special assignments. Ensures executives are made aware of issues that need immediate attention. Handles confidential business matters and maintains smooth operation of office when the CEO, CFO, or COS are unavailable.
What’s in it for you?
- Competitive compensation
- Excellent Benefits – accrued time off, medical, dental, vision, 401k, disability & life insurance, paid maternity and paternity leave benefits, employee discounts/promotions
- Employee discounts & exclusive promotions
- Recognition programs, contests, and company-wide awards
- Exceptional, collaborative culture
- Best Places to Work in BioPharma (2022, 2023, & 2024)
- Certified Great Place to Work (2022, 2023, 2025)
What will you be doing?
- Assist the CEO, CFO, COS and North American Leadership Team in a broad range of administrative tasks which may include: coordinating/scheduling internal and external meetings, making travel arrangements and preparing expense reports, creating draft presentations, conducting research for special projects, taking meeting minutes/actions, and disseminating information to key stakeholders.
- Proactively manages scheduling and calendars for the CFO and COS and assists the COS in maintaining the CEO’s calendar where necessary.
- Arrange both domestic and global travel, accommodations, itineraries, and all correspondence related to those arrangements for the CEO, CFO, COS and North American Leadership Team.
- Schedules, organizes, and coordinates activities such as meetings, travel, and conferences.
- Coordinate activities of the executives with other divisions and departments.
- Liaise with senior management staff on behalf of the executive office regarding projects, reports, requests and meetings.
- Acts as a representative of the executive in dealings with individuals, groups, departments, and committees, if necessary.
- Develop and draft correspondence on behalf of Chief of Staff and North American Leadership Team where appropriate. Proofreads correspondence for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Assist with various ad hoc tasks.
- Other duties as assigned.
What do you need for this position?
- Associates degree required; Bachelor’s degree preferred
- Ability to maintain confidentiality
- Excellent written and verbal communication skills
- Strong analytical, interpersonal and human-relations skills required
- Well-versed with appropriate computer software and office systems
- Self-starter who is motivated, assertive, reliable
- Good judgment and tact are a must.
- Strong organizational skills
- Excellent communication and customer service skills
- Proficient in Microsoft Office Suite
- Detail oriented
- Strong problem-solving skills
About Inizio Engage
Inizio Engage is a strategic, commercial, and creative engagement partner specializing in healthcare. Our passionate, global workforce augments local expertise and diverse skills with data, science, and technology to deliver bespoke engagement solutions that help clients reimagine how they engage with their patients, payers, people, and providers to improve treatment outcomes. Our mission is to partner with our clients, improving lives by helping healthcare professionals and patients get the medicines, knowledge, and support they need.
We believe in our values: We empower everyone / We rise to the challenge / We work as one / We ask what if / We do the right thing.
To learn more about Inizio Engage, visit us at: https://inizio.health/
Inizio Engage is proud to be an equal opportunity employer. Individuals seeking employment at Inizio are considered without regard to age, ancestry, color, gender, gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion, sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.