Executive Assistant II

ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.

CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the "Find Jobs" report.

Work Shift:

Please see job description for details.

Time Type:

Full time

Department:

CC407510 AC Administration

Summary:

Provides advanced-level, confidential support to executives (VP and above), including AC Board of Directors-related job duties. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executives to others. Handles confidential information and communications. Fully understands operations and procedures. May be assigned high-level work assignments including, but not limited to project management of special projects.

Additional Information:

Provides advanced-level, confidential support to executives (VP and above), including AC Board of Directors-related job duties. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executives to others. Handles confidential information and communications. Fully understands operations and procedures. May be assigned high-level work assignments including, but not limited to project management of special projects.

Required Education:

High school diploma or GED or equivalent

Recommended Education:

Bachelor's degree in a related field of study.

Required Work Experience:

High School Diploma/GED and 4 years of relevant experience, or 6 years of experience in lieu of a diploma/GED.

Recommended Work Experience:

Required Certifications:

Recommended Certifications:

Description

1. Supports executives (VP and above) by scheduling appointments, typing confidential correspondence and coordinating office services.  Develops reports and maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls. Coordinates between several areas or with other organizations to schedule meetings and/or travel times that are convenient and accurate for all concerned parties.

2. Coordinates and arranges travel schedule and reservations as needed for participation of executives (VP and above) in local, national, and international organizations.

3. Assists with preparation of presentation materials, reports, manuscripts and/or correspondence for internal and external meetings.  Compiles materials, minutes and correspondence for committee meetings of an Arkansas Children's Board of Directors.  Takes minutes when requested.

4. Performs other related duties as assigned.