Executive Assistant (Hybrid - Acton, MA)

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to multiple Vice Presidents (VPs) within the Human Resources organization. The ideal candidate is detail-oriented, adaptable, and skilled at managing a wide range of administrative and executive support tasks. This role requires exceptional communication skills, discretion, and the ability to work independently.  As a key representative of the HR team, this individual must demonstrate flexibility, adaptability and contribute positively to team culture.

Key Responsibilities:

• Calendar & Scheduling: Manage complex calendars for multiple VPs, schedule meetings and events, and prioritize requests based on urgency and importance.

• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Handle last-minute changes efficiently.

• Expense Management: Prepare and submit expense reports via Concur, reconcile corporate card transactions, and ensure compliance with company policies.

• Meeting & Event Support: Organize on-site and virtual meetings (MS Teams, Webex, Zoom), prepare agendas, take minutes, and track action items. Provide on-site support for HR events.

• Vendor and Purchase Order Management: Utilize SAP to create new vendor accounts and process purchase orders. Track and manage the approval process to ensure timely payments and accurate record-keeping.

• Invoice Processing: Process and track invoices, ensuring timely payment and resolving any discrepancies. Maintain accurate records of all financial transactions and communications with vendors.

• Document Preparation: Draft correspondence, presentations, reports, and spreadsheets. Gather and organize content for meetings and projects.

• Other Duties: Provide additional administrative support as

Qualifications:

·  Experience: 5+ years as an Executive Assistant or similar role supporting senior leaders; experience in HR or a corporate environment preferred.

·  Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), MS Teams, experience with Concur and SAP highly desirable.

·  Organizational Skills: Ability to manage multiple priorities, maintain accurate schedules, and meet deadlines in a fast-paced environment.

·  Communication: Excellent verbal and written communication skills; proven ability to draft professional correspondence and presentations.

·  Discretion: Ability to handle confidential information with integrity.

·  Interpersonal Skills: Team-oriented with strong collaboration skills and a positive, professional presence.

·  Education: Bachelor’s degree or equivalent experience preferred.

· Some travel may be required

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid

Additional Information:

Compensation & Benefits: For U.S.-based positions only, the annual base salary range for this role is $75,600.00 - $113,400.00 This position may also be eligible for incentive compensation. We offer a comprehensive benefits package, including: • Medical, dental, and vision insurance • 401(k) with company match • Paid time off (PTO) • And additional employee wellness programs Application Details: This job posting will remain open until the position is filled. To apply, please visit the Insulet Careers site and submit your application online. Actual pay depends on skills, experience, and education.