Executive Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Description

• Serve as the primary point of contact for the leadership team, effectively managing schedules, appointments, and travel arrangements to optimize their time.
• Oversee all reception tasks, including greeting visitors, answering phones, and addressing general inquiries, while fostering a welcoming environment.
• Manage office supplies and coordinate maintenance and service needs with internal and external vendors; monitor the office environment to ensure compliance with health and safety regulations.
• Facilitate HR administrative tasks, including onboarding new team members and supporting recruitment processes, to enhance team integration and efficiency.
• Organize and coordinate company meetings, events, and team-building activities, providing logistical support to ensure seamless execution.
• Assist with various ad-hoc administrative tasks and projects as assigned by management, demonstrating flexibility and responsiveness to evolving needs.

Skills & Qualifications

• Higher Diploma or above in Business Administration, HR, or related disciplines preferred.
• Minimum 2 years of experience in administrative or secretarial roles.
• Strong organizational and time management skills, with keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
• Excellent communication and interpersonal skills, with fluency in English and Cantonese.
• Proactive and resourceful, with a positive attitude.
• Ability to handle confidential information with discretion.