Executive Assistant

Executive Assistant

Department: Department of Energy

Location(s): Albany, Oregon, Pittsburgh, Pennsylvania, Morgantown, West Virginia

Salary Range: $73939 - $103563 Per Year

Job Summary: This position is part of the Office of Fossil Energy and Carbon Management - National Energy Technology Laboratory, Department of Energy. As a Executive Assistant, you will provide advice and recommendations to the Laboratory Operations Center (LOC) on all matters relative to the coordination, integration, and synchronization of staff actions, events, and activities personally affecting and involving the LOC.

Major Duties:

• The Department of Energy's mission is to ensure America's security and prosperity by addressing its energy, environmental and nuclear challenges through transformative science and technology solutions. The Office of Fossil Energy and Carbon Management - National Energy Technology Laboratory office works to discover, integrate, and mature technology solutions to enhance the nation's energy foundation and protect the environment for future generations. Through forward-looking research and technology development, our team of talented and diverse experts provides technology solutions for today and options for tomorrow. We are truly honored that DOE has been named America's #1 Best Employer for Veterans in 2023 by Forbes-not only among Government agencies, but among employers across the U.S. We are so proud of this ranking which reflects our commitment to the employment of veterans. As so many veterans at DOE renew their service to our Nation, we are deeply committed to their success and advancement. Veterans shape the future of energy As an Executive Assistant, you will: Advise the Laboratory Operations Center (LOC) on how to plan and combine different activities, events, and staff tasks. Create and carry out plans to bring together both daily tasks and long-term projects within the LOC. To include looking at many different issues and offering important advice. Run and keep up to date the LOC's work schedule, which includes managing appointments, predicting future needs, and sorting out any scheduling problems. Find, organize, and manage all arrangements for travel for senior staff, visits from important guests, major events, and social gatherings, often working with outside groups. Provide administrative help to the LOC, such as managing emails and letters, handling private information, and keeping official records Assign staff to look up information, create, and write various documents like presentations, speeches, and official statements for the LOC's use.

Qualifications: SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-09 level. Specialized experience for this position is defined as meeting 2 of 3 of the following: - Arranging and reconciling travel utilizing an electronic travel system - Using automated systems to generate reports, documents and presentations - Handling large volumes of written and verbal correspondence including confidential and sensitive material OR Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, Public Administration, Communications, Office Administration/Management, Organizational Leadership or Organizational Development, Project Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (EST) on the announcement closing date to receive consideration. The application process is as follows: The application process is as follows: Read all instructions before you begin. Click "Apply Online." Complete the application and attach all required documents. Submit by 11:59 PM ET on the 12/15/2025. Resume Tips: Max 2 pages and 5MB file size. PDF is recommended to preserve formatting; we also accept GIF, JPG, JPEG, PNG, RTF, TXT, ODT, or Word (DOC/DOCX). No PDF portfolios. Use clear fonts like Lato, Calibri, Helvetica, Arial, Verdana, Open Sans, Source Sans Pro, Roboto, or Noto Sans. Set 0.5-inch margins. Use 14-point font for titles, 10-point for main text. Managing Your Application: Update: Edit your application in USAJOBS before the closing date. Status: Log into USAJOBS to view your application status. Learn more here: https://www.usajobs.gov/Help/how-to/application/status/. Support: USAJOBS Help: Visit https://www.usajobs.gov/Help/ for login.gov or USAJOBS assistance. Application Issues: If you have difficulty applying online, contact the Agency Contact listed in this announcement during business hours. Take screenshots of any system errors. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Application Deadline: 2025-12-15