Executive Assistant

JOB SUMMARY

Cresco Labs is seeking an experienced, reliable and task-oriented Executive Assistant to support our Senior Executive Team (CFO and CPO) at our Chicago Headquarters, the role will be expected to be in the office 3-5 days a week depending on the executives schedule and can change weekly. The Executive Assistant will work directly for senior level executives and will help drive business decisions while maintaining professionalism and confidentiality. The ideal candidate is highly self-motivated, passionate, professional, and capable of identifying and prioritizing needs in a fast-paced corporate environment.

CORE JOB DUTIES 

• Manage leaders’ calendars with specific attention to detail, including
  • Balancing and resolving conflicting priorities and managing complex scheduling – working closely with leader on rescheduling or changes.
  • Informing leader when meetings get moved or cancelled and/or checking with leader on how best to reschedule
  • Following up with individuals who have not accepted meeting invites well in advance to ensure all necessary participants are available.
• Anticipate meeting needs - conference rooms or virtual dial in, whether meals/refreshments needed, any necessary meeting equipment needed (dry erase board, markers, material printed etc.)
• Own every aspect of booking executive travel from start to end, may also support extended leadership team when traveling together – coordinate booking flights, hotels, car rentals or car service, restaurant reservations etc. and provide detailed itinerary to ensure a smooth travel process. Watch travel plans closely for any delays/cancelations to make necessary changes if needed
• Drive productivity within the team by keeping senior executives on track with project deadlines or priorities and provide pro-active support to ensure they are prepared for all meetings and events
• Check in with leaders each morning and throughout the day to provide reminders on key events (birthdays, anniversaries), inform of the daily schedule and any changes, anticipate executives needs and consistently check in if anything new/urgent has come up, confirm any lunch orders.
• Provide advanced reminders on upcoming key events such as board meeting preparation, travel, company events, team birthdays/anniversaries, etc..
• Handle a high volume of confidential and sensitive information with professionalism and maintain professional discretion of all information
• When requested, accompany senior executives in meetings to set the agenda, record notes, send follow-ups, and work with stakeholders on content
• Act as a key resource for the senior executive/their team by independently seeking out answers to questions, proactively taking initiative and leveraging network of resources to solve problems and proactively cascade knowledge
• Proofread and update electronic or paper documents in accordance with Cresco’s mission and branding. Maintain an organized system of paper and electronic documents for quick reference if needed by a senior executive
• In-office coverage, 3-5 days a week, for senior executive team and their leaders – checking in with leaders, receiving lunch orders, greeting guests, meeting and special event set up,
• Back up coverage for other EA’s as needed.
• Management and /submission of expenses using online Concur management tool
• Ad hoc and overflow projects as necessary, projects could support the direct senior executive team or larger organizational requests

REQUIRED EXPERIENCE, EDUCATION AND SKILLS

• Bachelor’s Degree preferred
• Minimum of 4 years supporting C-level executives
• Advanced Microsoft Office skills, with an emphasis on PowerPoint, Excel, Outlook calendar management and meeting minute taking
• Proficiency with SAP Concur to book travel and process expenses
• Strong organizational, project management and problem-solving skills with the impeccable ability to multi-task and collaborate, must be able to think outside of the box for solutions with a sense of urgency
• You take pride in your work product and have a commitment of excellence to perform duties at the highest level possible
• Comfortable in a service focused role, dedicated to meeting the expectations of the Senior Executives by maintaining effective relationships both internally and externally with partners
• Previous experience interfacing with and communicating effectively with all levels of an organization in a confident and professional manner, understanding they are an extension of the senior leadership
• Exceptional interpersonal communication skills with a friendly and professional demeanor
• You must have a strong business sense to decipher priorities and make sound judgments or provide feedback as needed

BENEFITS

Cresco Labs is proud to offer eligible employees a robust offering of benefits including, major medical, dental and vision insurance, a 401(K)-match program, FSA/HSA programs, LTD/STD options, life insurance and AD&D.  We also offer eligible employees paid holidays and paid time off.  Other rewards may include annual discretionary bonuses, stock options as well as participation in our employee discount program. Benefits eligibility for permanent positions may vary by full-time or part-time roles, location, or position.