Executive Assistant

About the Role: 

AlphaSense is seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CFO and Chief People Officer. This is a high-impact role that ensures the seamless day-to-day operation of our G&A leadership, empowering some of the company’s most critical functions as we continue scaling. The ideal candidate excels in fast-paced environments, has executive-level communication skills, and is energized by the opportunity to contribute behind the scenes to a high-performing team.

What You’ll Do: 

• Drive Efficiency for the CPO & CFO: Ensure both executives’ time and attention are focused on the highest priority initiatives by expertly managing complex calendars, scheduling meetings, and coordinating cross-functional communications.

• Administrative Excellence: Own a high volume of operational tasks, including calendar management, meeting preparation, expense reports, and complex travel arrangements.

• Operational Support: Coordinate and help execute leadership meetings, all-hands, offsites, and planning sessions. Track follow-ups and ensure timely execution of key deliverables.

• Communication Liaison: Interface with People and Finance leadership, and broader G&A stakeholders, executive peers, and other internal teams with professionalism and discretion. Draft or coordinate communications when needed.

• Project Coordination: Support special projects across the People and FInance organizations, including coordination of goals reviews, planning cadences, onboarding schedules, and documentation updates.

• Meeting Preparation: Prepare or source materials for internal and external meetings (e.g., HR & Finance agenda items, strategic decks, financial KPIs, board updates, etc.).

• Time Optimization: Ensure both executives are where they need to be, with what they need—whether that’s context for a 1:1, a set of slides for a leadership sync, or a clear buffer between high-stakes meetings.

Who You Are:

• Experienced EA: You’ve supported senior executives (VP or above) in People, Finance, or similarly cross-functional environments, ideally within high-growth B2B SaaS companies.
• Business Savvy: You can hold your own in conversations spanning strategy, operations, finance, and people topics — you don’t need to be a subject matter expert, but you know how to engage, absorb, and act on complex business contexts quickly.
• Detail-Oriented & Organized: You don’t let anything fall through the cracks and can juggle many moving pieces without losing focus or quality.
• Professional & Discreet: You act with the highest level of confidentiality and professionalism across all interactions – particularly important given the sensitivity of People and Finance matters.
• Prioritization Pro: You’re a master of time management—able to identify what’s truly urgent, what’s strategic, and how to keep momentum across two distinct executive functions simultaneously.
• Strong Communicator: You write and speak clearly, and you’re comfortable representing your executive in written and verbal communication across levels.
• Self-Starter: You take initiative and proactively solve problems, always staying a few steps ahead of what’s needed.

Culture Carrier: You bring energy, warmth, and a sense of calm to your work, helping create an environment where others can do their best work.