Job Posting Title
Executive Administrative Assistant IIAgency
185 CORPORATION COMMISSIONSupervisory Organization
Oklahoma Corporation CommissionJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Annual Salary: $78,000Job Description
Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact, and diplomacy.
The functions performed in this job family will vary by level, unit and organization, but may include the following:
Performs administrative and general office duties and functions for an Agency Director or senior level management staff.
Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups.
Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents.
Records and transcribes proceedings of meetings.
Serves as first contact for the executive office by telephone, e-mail, or in person.
Establishes and maintains filing system for the executive or senior level management staff.
Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices.
Interprets and advises internal and external customers on agency rules, regulations, and laws.
Manages Open Record Requests.
Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals.
Maintains or audits mileage claims and per diem reimbursement.
Performs other executive or managerial level administrative duties as assigned.
Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information.
Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures.
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
At this level employees supervise lower level administrative and clerical staff within the executive office. The employee will perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff.
Education and experience requirements at this level consist of eight (8) years of administrative/clerical office work, including five (5) years of experience as an office manager, executive assistant, or confidential secretary, to include one (1) year of supervisory experience, or an equivalent combination of education and experience. Thirty (30) semester hours from a college or university may substitute for each one (1) year of experience. The Appointing Authority may give preference for a specific type of education, such as Business Administration, Office Administration, or Project Management.
Note: No substitution will be given for the one (1) year of supervisory experience.
Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat, supervisory practices and principles, and administrative rules governing personnel management.
Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion, and motivating staff to achieve a high-level of customer service.
Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; to establish and maintain a confidential work environment, and build a team within in the executive’s office to meet agency, and external stakeholder’s, partner’s, and customer’s expectations.
Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am-4:30pm. This schedule may require flexibility based on the needs of the agency.
This position is not remote work eligible, as it requires hands-on and in-person work to complete the essential job functions.
As an employee with the Oklahoma Corporation Commission, you will enjoy excellent state benefits including:
15 days accrued annually during the first 1–5 years of service.
18 days accrued annually for 5–10 years of service.
20 days accrued annually for 10–20 years of service.
25 days accrued annually for over 20 years of service.
Sick leave: Accrued at 15 days per year.
A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.
Contingent on a favorable background check
FLSA Exempt status
Must maintain a valid driver’s license
This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.
All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule 260:130-19-30.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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