RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in QS World University Rankings 2026. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers
The Role
The Events Setup Support Assistant provides hands-on support for event setup, logistics, and venue preparation across Hanoi campus. Working closely with the University Events team, the position assists with event infrastructure setup, venue operations, and logistics coordination, while supporting documentation and administrative processes, especially for major events such as Staff Parties and Graduation.
Reports to: Events Specialist
Your Responsibilities
Logistics & On-Site Event Support
Assist with the basic setup and dismantling of event infrastructure, including light staging elements, signage, furniture, booths, and barriers.
Support equipment movement, asset handling, and material transport under supervision.
Help prepare venues prior to events and reset spaces afterward.
Provide physical on-site support during peak setup and pack-down periods, especially for Staff Parties 2026 and Graduation 2026.
Facilities & Operations Assistance
Support room preparation, layout setup, and access coordination as directed.
Assist with transferring items between storage areas and event venues.
Work collaboratively with Property Services, Cleaning, and Security teams to ensure smooth on-ground operations.
Coordinate on-site logistics instructions with external suppliers during setup and teardown under guidance from the supervisor.
OHS & Compliance Support
Assist in checking and tracking basic OHS documentation from suppliers (e.g., work permits, installation safety methods, contractor registration, briefing attendance).
Liaise with external vendors to clarify missing or incorrect safety documents when required.
Support safe-work observations and general compliance monitoring under supervision.
Administrative & Payment Support
Support administrative processes such as preparing contracts, collecting invoices, and assisting with payment documentation.
Maintain accurate records, uploads, and documentation within RMIT’s systems.
Documentation follow-up related to suppliers and event logistics.
Other Duties
Assist with assigned projects and contribute to continuous improvement of event operations, logistics workflows, and guest experience delivery.
Key Selection Criteria
Final-year student or recent graduate in a relevant discipline.
Some experience supporting or coordinating events
Strong communication skills in both English and Vietnamese.
Good interpersonal skills with the ability to work effectively with suppliers, internal teams, and diverse stakeholders.
Competent in digital tools such as Monday.com, SharePoint, MS Office, and basic design software.
Additional Information
Contract duration: 04 months
Highly competitive gross salary
Annual leave: 1 day per working month
Accident Insurance 24/7
Free use of on-site sports and fitness facilities
Library on campus and online - access to the RMIT Australia online library
English Proficiency
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.0 (or equivalent CEST 160).
To be eligible for this position, you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
To Apply
Please submit your CV, cover letter, qualifications, ID, and address your suitability for this position by clicking on the ‘Apply’ button.
Important Notice
Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
For any questions or support, feel free to reach out to our Talent Acquisition team at employment@rmit.edu.vn
#RMITVietnam
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.