Events Coordinator, Corporate Communications

Job Description

Overview 

Creative Artists Agency (CAA) is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients. 

 

The Department 

The Corporate Communications group manages all media relations, internal communications, advertising, digital marketing, speaking engagements, events, and creative services for the company.

 

The Role 

This position will report to the Head of Events and will support all CAA-hosted events. 

The Events department scope of events includes: 

• CAA parties across regions and business areas

• Events hosted in the LA office, including screenings, summits and client receptions

• Company social/culture events (mixers, celebrations, etc.) ​

Responsibilities 

Duties include, but are not limited to: 

• Overseeing companywide calendar bookings for CAA’s in-house event spaces for events, including client screenings 

• Collecting details for in-house events, from ROS, catering requests, and security, to parking, facilities, tech needs and more

• Working closely with CAA in-house tech, projection, catering, security, facilities and parking teams

• Venues: Identifying, evaluating and building relationships with established and non-traditional venues in relevant cities upon request from the Head of Events and Team Managers

• Vendors: Identifying, evaluating and overseeing vendors (e.g., catering, production design, hotels, transportation), as needed

• Offering creative ideas around existing events, while being highly attuned to CAA’s overall brand and the specific audiences of each event 

• Providing onsite event support for daytime, nighttime and weekend events, as assigned

​

Qualifications  

The ideal candidate should have: 

• Bachelor’s degree in related field required or equivalent experience 

• 2+ years of administrative/event coordination or venue management experience

• Stellar organizational skills and ability to handle multiple projects at once 

• High level of attention to detail 

• High degree of resourcefulness and ability to follow through on tasks with minimal supervision

• Strong writing and proofreading skills 

• Budget administration skills (management, tracking and forecasting) 

• Technology skills (e.g., ZKipster, CVent or similar)

• Professional and mature demeanor 

• Able to lift up to 50 pounds, as needed

Location

This position will be on-site at our Los Angeles, CA office.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.