Event Manager

85000 Wake Forest University Health Sciences - Academic Deans Office

Full time

Yes

40

Schedule: Monday-Friday 8-5pm, some after hours and weekends as needed.

Event Description:

Pay Range

$30.70 - $46.05

Job Title: Event Manager

Major Responsibilities:

• Plan and execute assigned events such as coffee hours, welcome receptions, internal office gatherings, and departmental meet & greets.
• Manage logistics including venue booking, catering, AV coordination, signage, setup/breakdown, and other critical tasks.
• Support RSVP tracking, guest communications, and event-day troubleshooting.
• Assist with swag and branded merchandise inventory, ordering, and distribution.
• Maintain timelines and deliverables for assigned events.
• Recruit and manage volunteers for event support.
• Collaborate with supervisor on strategic initiatives and process documentation.
• Coordinate events on behalf of the Dean in partnership with School of Medicine and enterprise entities.
• Develop and track budgets for assigned events.
• Execute events at Winston-Salem and Charlotte campuses as needed. Including intermittent evening and weekend events.
• This location can be located in Winston Salem or Charlotte

Experience Required:

• Experience in planning, coordinating, and promoting special events ideal.
• Bachelor's Degree Required.

Knowledge, Skills & Abilities Required:

• Demonstrated success managing multiple projects or events. Strong organizational and planning skills which include the ability to budget time, set priorities, and multi-task to reach set goals and objectives.
• Ability to negotiate contracts and supervise vendor relationships to ensure the effective outcome of events.
• Excellent interpersonal and communication skills.
• Proficiency in the Microsoft Office Suite or similar products.
• Ability to work weekend and evening hours to support and coordinate event activities.
• Comfortable working in a fast-paced, cross-functional environment.

Physical Requirements and Working Conditions:

• This position requires some travel so there will be exposure to weather and road conditions.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program