Event Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title: Event Coordinator

Job Description

We are currently seeking an Event Coordinator to join our Experience Management (XM) team.

Expected Compensation: $31.92 - $36.06 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Expected Schedule: Monday - Friday 8 am - 5 pm

Responsibilities:

On-Site Events

• Manages vendors onsite during scheduled events, ensuring site rules/regulations are being abided
• Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment

• Supervise load-in, installation and load-out of vendors and equipment
• Follow the load-in schedule and ensure event preparation does not interfere with the site’s normal functions during public hours
• Coordinate and communicate event logistics with site team members and vendors
• Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)
• Act as an on-site liaison for clients and vendors
• Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience
• Ensure proper OSHA, fire marshal, and public health regulations are followed
• Manage/Direct in-house janitorial and security staff
• Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems
• Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building
• Proactively work to ensure clients have a positive experience working with the Special Events Department
• Availability to work nights/weekends is a prerequisite
• Any additional duties as assigned
• Ability to coordinate on-site event production, sales and activities in absence of the Events Manager

Administration

• Responds to in-person, phone and email event requests from clients in a timely manner
• Preparing venue sales packages and pricing options and negotiating with clients
• Manage bookings for events and liaising with the clients to determine event requirements
• Produce event BEO’s
• Supervise and schedule all event staffing including janitorial, security, and lighting vendors

Job Qualifications, Education and Experience:

• High school diploma or equivalent
• 3 - 5 years experience in coordinating events and working with staff, vendors, clients and other participants
• Customer-service oriented
• Organized, detail oriented; demonstrated maturity in judgement and actions
• Passionate about providing exceptional service
• Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency
• Excellent problem-solving skills
• Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations
• Has a proven record of dependability and punctuality
• Ability to stand for extended periods of time
• Ability to lift 50 lb.
• You’ll have a proven track record of results as we’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Arlington, VA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.