Director, Payables & Receivables

Department:

Financial Administration

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107883

Minimum Requirements:

Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent combination of education and experience. Grade 11 (Salaried)

Position Description:

The Controller's Office is seeking to hire a Director of Payables and Receivables (Accounting Operations). The position is responsible for leading, managing, and optimizing the University’s accounts payable (AP), accounts receivable (AR), and general ledger operations. This role ensures accurate financial reporting, compliance with internal policies and external regulations, and the development of efficient workflows to support the University’s growth and financial stability.   

Our office is currently on a hybrid schedule of 2-3 days per week in the office, subject to change, depending on the need for the office and the University.

Essential Duties and Responsibilities:

• Lead the centralized accounts payable, travel, and accounts receivable for the university, ensuring timely and accurate processing following all State and Federal regulations.

• Develop and maintain accounts payable, travel, and accounts receivable policies and internal controls to ensure appropriate documentation and process standardization.

• Partner with the tax senior manager to ensure proper tax reporting and year-end 1099 processing.

• Monitor receivable balances, timely application of payments, and proper aging and collections efforts.

• Collaborate with the University’s treasury team by providing reports of aged accounts receivable and payable to manage the financial stability of the University.

• Develop processes and policies to assist the University community with the central billing of interdepartmental charges.

• Assist and manage Workday Finance upgrades, configuration, integrations, and automations for accounts payable, accounts receivable, and financial accounting modules.

• Partner with IT and other departments on system integrations and automation initiatives.

• Maintain and enhance the organization’s financial systems to ensure efficiency and reliability.

• Participate in the development & implementation of strategic initiatives, business process enhancements, and training programs impacting operations.

• Assist in the preparation of financial reports for senior leadership to use in financial planning, reporting, or communications to stakeholders.

• Lead and manage the accounts payable, travel, accounts receivable, and general ledger staff, including hiring, training, performance management, and development.

• Serve as the point of contact for internal and external accounts payable, travel, accounts receivable, and general ledger audits.

• Monitor industry trends and recommend best practices relevant to higher education finance operations.

• Perform special projects or other duties assigned by the controller/treasurer.

Preferred Qualifications:

• Experience in higher education and accounting operation management

• Familiarity with large accounting software packages, such as Workday Finance or PeopleSoft

• Advanced proficiency with Excel formulas

Competencies:

• Proficient in Microsoft Office, databases and current desktop technologies.

• Account balancing and reconciling skills.

• Ability to work independently and capable of meeting all deadlines.

• Ability to analyze and interpret financial data and prepare reports and projections.

• Ability to communicate effectively.

 

Target Compensation: $105,000

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.