Deputy Chief of Staff, Office of the CEO

The Deputy Chief of Staff will be a proactive and adaptable partner to our CEO, Chief of Staff, and the entire executive team. This role involves managing complex scheduling, coordinating projects, and optimizing workflows. It demands independence, task-level ownership, and a deep understanding of Anduril's mission. The ideal candidate thrives in ambiguity and rapidly evolving business priorities. You will partner closely with the Chief of Staff, bridging administrative efficiency with high-level operational execution.

WHAT YOU'LL DO

Calendar Management

• Manage and optimize the CEO's comprehensive calendar.
• Balance and prioritize the calendars of multiple leaders, demonstrating agility in adapting to shifting needs while ensuring accuracy and on-time delivery.
• Plan and execute seamless domestic and international travel for the CEO, anticipating and addressing their specific needs and preferences.
• Accompany the Executive on travel as required.
• Coordinate and support VIP engagements, both internally and externally.

Communications

• Serve as the primary point of contact for internal and external communications on behalf of the CEO, especially concerning meetings.
• Analyze and interpret incoming information to identify gaps, and develop and disseminate communications that bridge these gaps between key stakeholders.
• Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
• Communicate information clearly and efficiently, tailoring communication styles for diverse audiences.

Relationship Management

• Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
• Facilitate seamless coordination on high-stakes projects by proactively managing relationships.
• Operate with discretion and independence to optimize processes, flag risks, and ensure the secure handling of sensitive information.
• Provide backup support to other administrative assistants as a member of the administrative team.
• Travel domestically and internationally as needed for the role.

REQUIRED QUALIFICATIONS

• 3+ years of experience supporting fast-paced executive teams.
• Exceptional communication skills: Proven ability to write, speak, and interact effectively and professionally with high-level executives, clients, employees, and business associates, both internally and externally.
• Demonstrated discretion: Proven track record of handling confidential and sensitive information with utmost professionalism.
• Robust organizational and time management skills: Proven ability to multitask effectively, manage multiple priorities and individuals, and consistently deliver high-quality results with thorough follow-through.
• Expertise in international and domestic travel coordination.
• Experience interfacing with Board of Directors, investors, and external executives.
• Proven experience in planning and executing VIP events.
• Mastery of managing and optimizing complex, high-volume calendars.
• Detail-oriented with a systematic approach: Proficient in implementing and utilizing functional systems for work management (e.g., Asana, bullet-journaling).
• Advanced skills in Microsoft Office Suite and Slack.
• Completed Undergraduate Degree 
• U.S. Person status is required due to access to export-controlled data.

PREFERRED QUALIFICATIONS

• Problem solving and very strong analytical skill capabilities.
• Successfully supported multiple leaders in the past.
• Worked in a hard tech startup or similar environment.
• Excellent attention to detail and accuracy.
• Experience with end-to-end project management.
• Strong organizational and time management skills.
• Success in this role is looking outside the box, ability to fill the gap between comms, flexibility
• Fast Paced Tech Company experience

 

 

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