Department Coordinator III

Department:

Mechanical Engineering

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108104

Minimum Requirements:

High School Diploma/GED with four (4) years of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description:

The University of Louisville is seeking to hire a Department Coordinator III. This full-time position reports directly to the department chair of Mechanical Engineering (ME). The preferred candidate would have strong writing and interpersonal communication skills. Serving as The Department Coordinator for the ME department faculty, staff, and students, the position coordinates
daily office operations, performs follow ups, typing minutes, creating correspondence, agendas, spreadsheets, carries out all departmental procurement, coordinates events, and helps with accreditation, helps coordinate graduate student admissions. Create, maintain, research and update temporarily hiring list. Arrange, organize, and schedule meetings, conferences, teleconferences, travel,
and registrations for the department. Coordinate meetings and develop agenda and type memos and minutes from meetings. Handle follow up on outstanding issues. Process incoming/outgoing office correspondence. Assist in purchases, requisitions, and payment requests. Record and reallocate departmental pro-card expenses.

Essential Duties and Responsibilities

• Assist with procurement, purchases and requisitions, order tracking, payment requests, and data recording.

• Assist in travel arrangement and reimbursement requests for faculty, staff, students, and guests.

• Arrange and schedule in-person and virtual meetings, faculty and students conference registration.

• Monthly reallocation of ME departmental pro-card expenses.

• Coordinate co-op report evaluations.

• Monitor graduate program service account for applications/credentials.

• Supervise student assistants, assign duties, and monitor hours.

• Provide administrative support to communications team.

• Create and maintain electronic mailings and queries.

Preferred Qualifications

• Detail-oriented

• Highly organized

• Excellent Microsoft Office skills

• PeopleSoft/Workday HR skills

• Possess strong written and verbal communication skills

• Team player

Target Compensation Maximum:

$28.55

Target Compensation Minimum:

$19.03

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.