Department Coordinator III

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107802

Minimum Requirements:

High School Diploma/GED with four (4) years of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description:

The Department Coordinator III manages the daily operations of the Dean’s Suite in the University of Louisville College of Business. Key responsibilities include providing front desk and reception support, coordinating travel for Deans, monitoring facilities and maintenance requests, and coordinating College space requests through the University system.

Essential Duties and Responsibilities

Reception & Front Office Support

• Office Concierge and Communication Liaison: First Point of contact for clients and staff. Provides front desk coverage and maintains a welcoming and organized office environment.

• Answers phone and direct College voicemails

• Office Support

• Supervision for the Student Assistant role

• Information Desk and Scheduling Management: Directs questions and coordinates college-sponsored requests through the University System.

• Oversee the mailroom and deliveries.

Facilities Coordination

• Manage facility and maintenance requests, ensuring timely and satisfactory resolution.

• Act as a liaison with Physical Plant supervisors.

• Review Physical Plant charges monthly for accuracy and reasonableness.

Administrative Support

• Arrange travel, process expense reports, and travel card reconciliations for the College leadership team.

• Maintain the College’s organizational charts.

• Provide backup and support to the Executive Assistant to the Dean.

• Supports communication with College Faculty and staff.

• Supports building meeting agenda preparations and meeting minutes facilitations.

• Supports Dean’s Office staff with special projects and initiatives.

Purchasing

• Maintain and manage the Dean’s Suite Procard following University policies.

• Order office supplies and equipment in compliance with purchasing guidelines.

Deposits

• Receive checks for the college and ensure accurate, timely deposits.

• Collaborate with the College Budget and Finance team to post entries correctly.

Events

• Provide scheduling management and support for College events (e.g., colloquium, calendar coordination).

• Event Execution

Other Duties as Assigned

The College of Business is committed to creating campus environments that support the success of all students and employees. We believe that employees who feel valued and respected will create policies, programs, practices, research agendas, and services that effectively meet the needs and exceed the expectations of our student populations. 

 The College of Business encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract. 

Target Compensation Maximum:

$28.55

Target Compensation Minimum:

$19.03

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.