Department Coordinator II

Department:

Mathematics

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108049

Minimum Requirements:

High School Diploma/GED with two (2) yrs of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The Department of Mathematics at the University of Louisville invites applications for a Department Coordinator II supporting the Department Chair and Vice Chair. This position serves as the primary point of contact for the department and plays an essential part in ensuring efficient administrative and operational support. The ideal candidate is an organized, proactive communicator who thrives in a dynamic academic environment and is committed to providing excellent service to all members of the mathematics community.

Essential Duties and Responsibilities

• Serve as the central office resource for the Department of Mathematics, responding to in-person, phone, and email inquiries; providing accurate information on departmental programs, services, policies, and procedures; and directing individuals to appropriate campus resources. Provide general administrative support including book orders, correspondence, copying, and scanning.

• Support Graduate and Undergraduate Program Directors by assisting in the processing of applications and acting as the liaison to the A&S Business Center for onboarding and tuition remission.

• Serve as the department's travel resource, following university policies.

• Coordinate departmental events, including seminars, lectures, and special programs which may include logistics, travel, facilities requests, publicity, honoraria, fees, and related payments.

• Serve as the liaison to the UBM-I regarding financial transactions. Manage departmental purchasing, procurement card, and stockroom/equipment needs.

• Assist with course scheduling, including teaching assignments, room scheduling.

• Perform other duties as assigned to support the overall operations and mission of the department.

Preferred Qualifications:

• Two years' work experience in an academic unit

• Effective communication and customer service skills

• Strong proficiency with Microsoft Excel, Word, Teams, and Outlook

• Proficient in Workday

Target Compensation Maximum:

$25.39

Target Compensation Minimum:

$16.93

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.