Customer service coordinator

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Job Description:

Summary
The Customer Service Coordinator will support the shop management process through timely customer communications and scheduling, inventory ordering and stocking, repair follow-up and maintenance file management.

Essential Functions

• CUSTOMER SERVICE:
  Improve the quality and consistency of customer communications and meet customer's expectations
  Perform customer relationship activities to include customer interface, issue resolution and customer satisfaction
  Execute customer communication protocol pertaining to PM scheduling and follow-up, breakdowns and vehicle status updates
  Improve the quality and consistency of customer communications and ensure customer's expectations are met
  Drive improvement of Customer Satisfaction (CSI) scores

• WORK FLOW MANAGEMENT:
  Enhance branch productivity through effective work scheduling and planning
  Create repair order tasks and update work planning sheet
  Review maintenance reports to identify and schedule preventative maintenance, repair campaigns and vehicles requiring follow-up
  Coordinate with rental counter to identify repair requirements, available substitute units and vehicle wash requirements
  Coordinate outside repair with vendors and customers
  Provide a resource that allows the management team time to effectively manage shop operations

• PARTS MANAGEMENT:
  Contribute to cost containment through effective inventory planning and warranty
  Execute parts inventory management processes to include conducting physical inventory, parts ordering, receiving, stocking, managing purchase orders and parts invoice and coordinating parts pick-up and delivery
  Make recommendations on min-max levels to the inventory planning team
  Manage parts obsolescence
  Ship warranty and return parts
  Organize and ensure cleanliness in the parts room

• ADMINISTRATIVE:
  Effectively handle all incoming shop calls
  Clerical duties within the shop operations which include vehicle maintenance files
  Process all Account Payable
  Create repair orders for technicians

Additional Responsibilities

• Contribute to cost containment through effective inventory planning and warranty

• Enhance branch productivity through effective work scheduling and planning

• Performs other duties as assigned.

Skills and Abilities

• Detail oriented with excellent follow-up practices

• Strong verbal and written communication skills

• Apply effective phone skills

• Capable of multi-tasking, highly organized, with excellent time management skills

• Flexibility to operate and self-driven to excel in a fast-paced environment

• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)

• Ability to work independently and as a member of a team

• Strong computer skills including spreadsheets and word processing software advanced required

Qualifications

• H.S. diploma/GED required

• Five (5) years or more Customer Service with issues resolution experience required

• Strong computer skills including spreadsheets and word processing software advanced required

DOT Regulated
No

Job Category

Operations and Support

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type:

Hourly

Minimum Pay Range:

22

Maximum Pay Range:

22

Benefits Information:

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Important Note:

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. 

Security Notice for Applicants:

Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire.  During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers.

Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.

Current Employees:

If you are a current employee at Ryder, please click here to log in to Workday to apply using the internal application process.

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