CPIC Administrator

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You'll be Doing

As the primary point of contact for CPIC administrative matters, you will manage daily activities, coordinate resources, and ensure effective communication and issue resolution. You will work closely with the Managing Director to develop tailored procedures, oversee headcount and resource allocation, and collaborate with HR and other business partners.  The CPIC Administrator will play a key role in driving business initiatives, optimizing administrative operations, and fostering strong partnerships across the organization.  This pivotal role will provide leadership and oversight to the Associate-level employees supporting our Investment Counsellors.

This CPIC Administrator position is a critical position of the CPIC management office team.  The purpose of the role is to provide support, typically of an operational or tactical nature, to the CPIC Managing Director.  The role requires effective management of the demands of the Managing Director to achieve operational goals by coordinating and ensuring implementation of multiple management functions associated with the conduct of the daily business.  The CPIC Administrator is responsible for providing a high level of service to internal and external clients through effective consultation with the ICs, internal partners, and head office. The CPIC Administrator is also responsible for the ongoing leadership, direction, and coaching of CPIC Client Support Specialists and Assistants.  Candidates may be considered for opportunities in Vancouver, Calgary, Toronto and Montreal.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote. 

How You’ll Succeed

• People Management- Manage the support staff members, ensuring they receive adequate guidance in their day-to-day activities.  You will coach, mentor, and develop your team, overseeing the onboarding of new employees and fostering their professional growth. Additionally, create a supportive environment that encourages initiative and promotes consistent performance among team members.  Manage staffing needs in partnership with the Managing Director, oversee HR processes (hiring, payroll, documentation), and maintain compliance with relevant policies and regulations.  Gather and act on employee feedback, develop action plans to address concerns, and promote strong, professional relationships with business partners.
• Operational- Essential to this role, you will create a culture of operational excellence.  You will assist the Managing Director with coaching initiatives for ICs and their associates on sales planning and communication of sales strategies.  You will monitor referral and sales quality, and assist the Managing Director with preparing sales-focused meetings.  Identify and escalate process improvements, ensure effective use of support tools, and implement efficient complaint handling processes.  Monitor and control business budgets and expenses to ensure profitability and compliance.  Where applicable, acts as the point person on premises, liaises with various stakeholders - such as landlords & Head Office - to resolve premises and real estate issue and support the implementation of new technology systems or upgrades and firmwide initiatives; providing appropriate product knowledge and technical training to employees where needed.
• Business Acumen- You operate with considerable independence to identify priorities and address policy and program implementation and customization requirements, in a fast-paced environment and on complex projects comprised of internal and external partners and vendors and fostering strong relationships.  You will maintain current knowledge of the industry, Brokerage and Retail segments, and the complexities and characteristics of the business, requiring travel within Canada.

Who You Are

• You can demonstrate strong organizational, administrative, and decision-making abilities, with a proven track record of managing multiple priorities effectively.  Experience in the brokerage industry and a solid understanding of Private Wealth Management strategies are essential.
• You're passionate about people. You connect with others through respect and authenticity. You exhibit excellent interpersonal, communication, and influencing skills, enabling effective collaboration with clients, peers, and senior management.
• Your influence makes a difference. You know that relationships and networks are essential to success. You inspire outcomes by sharing your expertise..  You exhibit excellent interpersonal, communication, and influencing skills, enabling effective collaboration with clients, peers, and senior management.  The ability to work independently, maintain professionalism, and adapt flexibly within a dynamic environment is also critical.
• You're motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life.  You are adept at resolving complex challenges, often under tight deadlines, and possess the ability to prioritize tasks while balancing competing demands. Strong judgment, resourcefulness, and the capacity to make sound decisions based on available information are essential. Additionally, the ability to collaborate with cross-functional teams to address and resolve operational or client-related concerns, is essential.
• Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.
• You're fluent in French and English to serve our clients in the community.

#LI-TA

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Alberta VIRTUAL

Employment Type

Regular

Weekly Hours

37.5

Skills

Active Listening, Business Initiatives, Client Service, Collaborating, Customer Experience (CX), Decision Making, Hiring, Interpersonal Communication, Leadership, Operational Efficiency, People Management, Product Knowledge, Work Collaboratively