Coordinator of Operations and Events

Position Title:

Coordinator of Operations and Events

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Non-exempt

Job Summary:

Job Duties:

Bucknell University Department of Athletics is seeking a Coordinator of Events & Operations. This position will have oversight of event/game operations for athletics regular season, post-season, and special events. The Coordinator works closely with internal University offices, as well as the coaching staff, student-athletes, outside groups, and spectators.

This is a 12 month, non-exempt position. This position is part of the Department of Athletics and Recreation at Bucknell University, a member of the NCAA Division I (FCS in Football) and the Patriot League for 23 of 27 varsity sports.

All Athletics staff members are expected to contribute to Bucknell's commitment to diversity and inclusion.

Reporting Relationship:

• Reports to the Assistant Director of Athletics

Work Setting/Schedule:

• Primarily on-campus

• Requires night and weekend availability
   

What You Will Do:

• Event Management

  • Serve as event manager for Division I athletic competition and special events, including Patriot League and NCAA Championships, PIAA High School Championships, and other externally contracted events in athletic facilities. 

  • Plan, schedule, supervise, and recap the operations of internal and external events ensuring efficient operation to maximize smooth conduct of all games for participants, officials, visiting institutions and fans. This includes coordination of a wide range of areas across campus, including ticket operations, equipment, public safety, technology, sports medicine, and marketing event logistics.

  • Schedules event staffing with internal and external constituents through the University scheduling platform, including part time or Work Study facility staff. 

• Athletic Operations 

  • Manages inventory, stocking and finances of fueling stations. 

  • Assists senior staff with operational tasks including developing and managing Visiting Team Guides and practice scheduling. 

  • Responsible for annual Emergency Action Plan updating and disbursement.

• Non Essential Functions-The job’s description listed responsibilities and tasks are not exhaustive. Additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring:

• High School Diploma or equivalent

• Minimum two years experience

• Ability to maintain current CPR and First Aid certification

• Must be proactive and able to work collaboratively with multiple user groups demonstrating confidence and knowledge of how events and facilities operate

• Excellent organizational & communication skills (both written and oral)
   

Preferred, But Not Required:

• Bachelor’s Degree

• 1-2 years events and operations management; within collegiate athletics experience preferred

• Experience overseeing and scheduling interns, volunteers and casual staff 

• Knowledge of NCAA rules 
   

Physical Requirements:

• Moderate physical activity. Must be able to carry material weighing over 50 pounds; involves frequent bending, moving and lifting; standing up to eight hours each day.

•  Work involves considerable exposure to unusual elements, such as working in all weather conditions, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises

Job Exempt:

No

Salary Range:

18.40-23.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program.  We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.