Coordinator II, Tax

8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238

CarMax, the way your career should be!

The Tax Coordinator II is responsible for preparing sales tax returns and for coordinating the monthly sales tax compliance process to ensure all tax filing deadlines are met and preparation of compliance returns.  The Tax Coordinator II supports the Property Tax Team with preparation of property tax filings/bills and store license renewals. The Tax Coordinator II also reviews and generates Resale Certificates requests and provides administrative support to the sales and property tax group.

What you will do – Essential Responsibilities

• With general direction from management, manage and coordinate the monthly sales tax compliance process to ensure timely filing of tax returns with state and local agencies.  This includes running reports and escalating any issues to the appropriate IT team, coordinating monthly due date schedules and calendars to ensure timely review and processing of returns by preparers and reviewers, verifying tax payments for accuracy and processing payments, and researching and setting up ACH/Electronic Funds Transfers.
• Review and process tax invoices submitted by the property and sales tax team.  Includes preparing, reviewing, copying/scanning, and filing tax invoices.
• Analyze and prepare monthly compliance returns and license renewals, research variances, and update returns for new stores.
• Review, analyze and resolve variances, and submit returns electronically via EDI (“Electronic Data Interchange”).  Ensure key processes are documented in the EDI Manual.
• Review, decision, and process resale certificate requests submitted by the stores and procurement.  Support business partners with resale certificate inquiries and status updates.  Under limited guidance from management, lead process for issuance of annual FL resale certificates and testing efforts for semi-annual upgrade of Resale Certificate Platform.
• Sort, review and distribute team mail and researching miscellaneous mail to ensure prompt delivery to other teams.

Purpose of the role

This position helps ensure CarMax meets its tax and licensing obligations with state and local tax jurisdictions.  Provide support to the Tax Team and our key business partners across the organization and external customers.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate should possess:

• Ability and willingness to adapt to change
• Ability to build and maintain strong relationships
• Ability to demonstrate strong team behaviors in line with CarMax values, including integrity, respect, inclusion, fairness, and fun
• Ability to resolve customer service issues in a positive and professional manner
• Ability to complete tasks in a timely manner while balancing time, multi-tasking and interruptions
• Ability to understand and follow proper processes

Qualifications and Requirements

• Minimum of 2-4 years of experience in a corporate tax department preparing sales tax returns,  electronic filing of returns, and processing resale certificates
• Computer skills: Microsoft Office (Excel and Word)
• High school degree or equivalent

Work Location and Arrangement:   This role will be based out of the CarMax Home Office (Richmond, VA) and associates will work onsite 5 days per week. 

Work Authorization:  Applicants must be currently authorized to work in the United States on a full-time basis. Sponsorship will not be considered for this specific role.  

About CarMax 

CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation’s largest retailer of used cars, with over 250 locations nationwide. 

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community.  We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®. 

Our Commitment to Diversity and Inclusion:  

CarMax is committed to bringing together people from different backgrounds and perspectives, providing employees with a safe, welcoming, and inclusive work environment. 

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. 

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.