Coordinator, Administrative Operations

Position Summary: The Coordinator, Administrative Operations will support the president of Excel Search and Advisory. This individual will be responsible for managing several administrative tasks and offering exceptional organizational skills. The ideal candidate is strategic, knows how to prioritize multiple projects and is an effective communicator. This role will be based in our Dallas office.

 

Essential Duties and Responsibilities:

Executive Administrative & Strategic Support

• Provide high-level executive support to the President, exercising discretion and independent judgment in managing complex calendars, coordinating high-priority meetings, and overseeing domestic and international travel logistics.
• Serve as the primary liaison between the President and internal/external stakeholders, ensuring effective communication flow and timely, accurate responses on behalf of the President.
• Evaluate, prioritize, and route incoming communications—including emails, calls, and meeting requests—to optimize the President’s time and align with organizational priorities.
• Draft, review, and refine executive correspondence, reports, presentations, and other materials requiring a high level of detail, accuracy, and professionalism.
• Coordinate the preparation of briefing materials for key meetings, presentations, and conferences, ensuring the President is equipped with relevant and timely information.
• Develop and maintain organized electronic and physical filing systems to support efficient information management and retrieval.
• Coordinate leadership meeting logistics, including agenda development, documentation preparation, and creation of accurate meeting minutes and action summaries.

Operational & Communication Leadership

• Track, manage, and drive follow-through on action items, deadlines, and deliverables, proactively ensuring completion across multiple workstreams.
• Support the President’s strategic relationships with clients, partners, and industry stakeholders, demonstrating sound judgment, professionalism, and confidentiality at all times.
• Manage special projects and cross-functional initiatives, applying analytical and organizational skills to ensure outcomes are delivered accurately, on time, and aligned with executive expectations.

Event & Meeting Management

• Oversee the planning and execution of meetings, client engagements, and company-wide events involving the President, ensuring seamless operations and high-quality experiences.
• Manage end-to-end event logistics—including scheduling, venue coordination, catering, materials development, and post-event reporting—to support executive and organizational objectives.

 

Education and Experience:

• Bachelor’s Degree required; 
• 3-5 years of experience
• Executive assistant experience preferred. 

 

The pay range for this position is: $70,000 - $80,000 per year. This position is also eligible for benefits and discretionary bonus.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.