Compliance Officer II (Policy Compliance Officer)

Job Title

Compliance Officer II (Policy Compliance Officer)

Agency

Prairie View A&M University

Department

Compliance

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Compliance Officer II is responsible for overseeing, developing, executing, and facilitating the compliance program to ensure adherence to federal, state, and Texas A&M University System (TAMUS) regulatory and governing standards. This includes, but is not limited to, compliance with laws, regulations, statutes, codes, policies, procedures, rules, and directives, as well as both internal and external compliance policies and procedures.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. ​

Responsibilities:

• Policy and Procedure Research: Under general supervision, the incumbent researches and analyzes University policies and procedures. When assigned, they formulate and edit core institutional policies of university-wide significance and application and contribute to policy development and revision. They manage and integrate University policy information in both electronic (University’s Policy Library websites and published formats (policy manuals) and coordinate multiple policy development and related projects as assigned.

• Research and Policy Recommendations: Plans, designs, and conducts policy and procedure research using multiple research formats. Compiles, organizes, and evaluates information essential for developing and preparing university policy recommendations.

• Coordination of Special Projects: Provides coordination for the planning, development, and implementation of critical special projects tied to the maintenance and enhancement of the university’s policy websites and policy manuals.

• Policy Formulation and Revision: Participates in the creation, development, implementation, and revision of core University policies. This work draws on original policy research and analysis, as well as reviews of federal, state, and Texas A&M System policies and regulations, University rules, administrative procedures/guidelines, and, where applicable, comparisons with other universities’ approaches to policy issues.

• Policy Library Management: Maintains the development, maintenance, administration, and modification of the university’s policy library. The CO-II establishes template formats and logical structures for the policy library and coordinates, integrates, and manages policy information published on the site.

• Policy Communication: Establishes, implements, and maintains effective methods and processes for communicating university policy issues. Provides guidance and assistance to both internal and external communities, as appropriate, to support understanding and interpretation of university policies.

• Records Management: Develops recordkeeping procedures and manages appropriate records and policy documentation in accordance with applicable regulations, policies, and standards.

• Training Assignments: Assigns and monitors student and employee training assignments through the EVERFI software system.

• Public Information Support: Serves as the back-up Public Information Officer, assisting with public information requests.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor's degree.

• Five years of related experience in compliance programs and/or activities.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet and database applications.

• Strong verbal and written communication skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Two years of relevant experience at a college or university.

• Skill in HTML web authoring and FTP software.

• Knowledge of communication principles, media, and public relations techniques.

• Understanding of current authoring languages, editing and authoring tools, and related website technologies.

• Familiarity with publishing principles, methods, and processes.

• Understanding of policy research principles, methods, processes, techniques, and resources.

• Ability to work cooperatively with a wide range of constituents within an academic setting.

• Organizational skills to manage resources and establish priorities.

• Capability to develop, plan, and implement both short- and long-range goals.

• Ability to plan, develop, and coordinate multiple projects and events simultaneously.

• Records maintenance skills.

• Competence in evaluating and editing the content, structure, and format of various written materials.

• Analytical and problem-solving abilities.

• Ability to use independent judgment and manage confidential information.

• Skill in reviewing and improving operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.