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DEPARTMENT DESCRIPTION
The Compliance team of Hogan Lovells is responsible to carry out client due diligence (CDD) on new and existing clients of the firm. This is mainly done by applying the most recent UK Money Laundering Regulations. Amongst other things this involves identifying and verifying who controls and owns the client entity and assessing the risk posed by the business relationship.
ROLE DESCRIPTION
The role of a Compliance Analyst is primarily to conduct CDD on new clients and ensure that the relevant AML policies and procedures to which the firm adheres to are fulfilled at all times.
A Compliance Analyst will be required to revies work completed by Compliance Assistants and Junior Compliance Analysts and demonstrate basic leadership skills.
A Compliance Analyst will also be required to conducting ongoing monitoring on existing clients of the firm and coordinate work on an ad hoc basis.
In addition, Compliance Analysts are required to participate or lead with complex team projects.
KEY RESPONSIBILITIES
Client Research
- Review New Business Intake forms submitted by the International LLP.
- Ensure CDD has been gathered to the appropriate standard for all new client registrations, including those clients for whom enhanced due diligence is required.
- Conduct a degree of personal research from public sources including:
- Familiarisation with a wide array of potential sources such as company registries, stock exchange websites, financial and legal regulators' websites, company search providers and external databases.
- Liaise with legal staff, support staff and research teams to obtain any outstanding CDD information.
- Liaise with Hogan Lovells support departments, notably the Finance, Research, Conflicts and also Personal Assistants.
- Where appropriate and where asked to, liaise directly with the firm's clients regarding CDD requirements.
- Document the evidence obtained during the CDD process in a clear and concise manner.
- Conduct risk rating reviews on clients taking into account the information gathered during the CDD process including research relating to ongoing investigations (adverse press) against certain clients and determining whether a risk level of a client may be lowered or should be raised.
- Utilise external subscription databases to screen clients, their directors and shareholders in order to identify PEPs, influential persons, presence on Sanctions lists, criminal activity and adverse press. Escalate these issues where appropriate.
- Investigate co-client related party checks to ensure that new matters for existing clients are registered correctly and gather CDD for those related parties when necessary.
- Obtain verify and record clients EC VAT numbers when necessary.
- Review adverse press generated on the firm’s existing clients. Discount false positive hits or escalate serious hits to the firm’s General Counsel’s Office and the relevant fee earner.
Reports and Database Administration
- Ensure that CDD is updated to the appropriate standard, including an enhanced level of due diligence where required.
- Update and maintain 3E, including client names and addresses.
- Assist in maintaining the firm's PEP databases.
Advisory and Projects
- Provide advice and guidance to partners, fee-earners and support staff in relation to the requirements of Compliance legislation and the interpretation and application of the firm's AML/CDD policy.
- Demonstrate basic leadership skills and act as a mentor to junior team members.
- Provide advice and guidance to junior team members.
- Participate or lead in administrative projects.
- Participate or lead in complex team projects.
- Prepare and deliver presentations to the wider Compliance Team on a variety of topics.
REQUIREMENTS PROFILE
EDUCATION
- Grade 12 or equivalent (NQF 4) – Essential.
- BCom, LLB or equivalent (at least in final year of studies) – NQF 6/7 – Essential.
MENTAL & ENVIRONMENTAL/LEGAL REQUIREMENTS:
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to communicate proficiently with global stakeholders, including colleagues based in international offices
- Must be able to work to deadlines
- Must be able to maintain strict adherence to confidentiality policies
- Must have clear criminal and credit records
EXPERIENCE:
- 3-4 years previous work experience, including any part time work (required).
- 3-4 years Compliance/AML working experience (preferred).
KNOWLEDGE & SKILLS AND COMPETENCIES:
SYSTEM SKILLS:
- Microsoft Office – Intermediate
KNOWLEDGE AND SKILLS:
- Knowledge of a centralised/ shared services environment
- Excellent oral and written communication skills
- Strong organisational, administrative and time management skills
- Commercial awareness
BEHAVIOURAL COMPETENCIES:
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working with others
- Delivering through others