Communications Program Coordinator/Board Clerk

Job Posting Title

Communications Program Coordinator/Board Clerk

Agency

515 OK. PUBLIC EMPLOYEES RET. SYS.

Supervisory Organization

Public Employees Retirement

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$66,500.00

Job Description

Please note this hiring process will be resume review only. All applicants that wish to considered must submit a full and complete resume and supplemental questionnaire to be considered. We appreciate your time and attention to this detail.

Basic Purpose

This position is responsible for two major functions in the Communications Department including serving as the clerk to the OPERS Board of Trustees and coordinating communications programs. This position reports to the Communications Manager.

Typical Functions

The essential functions of the position include, but are not limited to, the following:

• Board of Trustees Clerk

• • Serves as the clerk for Board of Trustees and committee meetings by recording official proceedings and preparing meeting minutes.

  • Provides administrative support for Board meetings and events, including preparation, compilation, and distribution of materials, coordination of workflows, logistical support for in-person and virtual meetings, completion of required meeting notices and filings, and monitoring attendance and quorum status.

  • Maintains official Board records and documentation, including Board member oaths of office and other statutorily required filings.

  • Maintains the internal Board of Trustees website and document library.

• Communications Programs Coordinator 

• • Coordinates planning, scheduling, and logistics for events.

  • Collects and reports performance and engagement data, including the maintenance of published dashboards.

  • Maintains and organizes the online publication and document library and supports compliance with applicable laws, policies, and standards related to agency publications.

  • Coordinates and supports agency correspondence and mailings, including preparation of data and materials, maintenance of contact lists, and coordination with third-party providers, as needed.

  • Provides secondary review of forms and publications for accessibility compliance.

  • Performs other duties as assigned.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form. 

Preferred Qualifications

• Five years of technical clerical work.

• Experience working as a clerk or secretary supporting a Board of Trustees or other governing body.

• Experience working with content management systems.

Physical Demands and Work Environment

This position is performed primarily in a standard office environment while using a computer. The noise level is generally low. The role requires:

·         Regular use of office technology and equipment.

·         Adjusting or rearranging tables, chairs, and other light furniture for meetings and events.

·         Setting up meeting-related supplies and audio/visual equipment, which may involve lifting items up to 25 pounds.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact