College Office of Placement and Training Assistant

Job Description:

ABOUT THE CHICAGO SCHOOL

The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for over 45 years.

As an employee at The Chicago School, you can become a member of an inclusive community committed to excellence. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.

POSITION SUMMARY 

The Training Assistant for the College Office of Placement and Training is responsible for the oversight, infrastructure, compliance, and security of student data related to all training experiences for the College of Graduate and Professional Studies.  This role holds primary responsibility for the maintenance and management of the OPT Database and other OPT software, as well as for the preparation, communication, and maintenance of all training documentation.  Equally important to this position is the consultation, education and technical support that the Training Assistant offers to the College Directors of Placement and Training, Directors of Clinical Training (DCT) and the Associate Directors of Clinical Training (ADOT) with database and data management needs.  This position reports to the College Director of Placement and Training and supports their roles through executing requested tasks in a timely manner.   This is a remote position.

KEY RESPONSIBILITIES

• Primary responsibility for the university OPT Database organization, management, performance, and continuity.
• Establishes and implements database policy and procedure, including the creation of database user manuals as needed. 
• Coordinate the proper completion, storage, and/or dissemination of documents.
• Communicate professionally with students, faculty, and external affiliates regarding training deadlines and requirements.
• In collaboration across colleges, manage business relationships with off-site database vendors.
• Review project requests describing database user needs and execute in a timely fashion.
• Provide individual and group database training for students, faculty and staff.
• Prepare statistical reports of training data, including document submission and grading summaries.
• Consult on the development of new, revised and updated OPT policies and procedures.
• Educate the community on the expected requirements related to documentation storage to ensure compliance and security of OPT training data.

BASIC QUALIFICATIONS 

• Bachelor’s Degree required, ideally in Information Management, Business, Higher Education, and/or a closely related field.
• Excellent interpersonal and organizational skills.

PREFERRED QUALIFICATIONS  

• Administrative/database management experience.
• Experience managing large-scale and detailed projects.
• Experience working in a clinical training setting. 

COMPENSATION AND BENEFITS

This opportunity is budgeted at $50,000 – $60,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Compensation & Benefits

This opportunity is budgeted at $50,000 - $60,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.