Club Administrative Assistant - TPC Sawgrass

TPC Sawgrass, located in Ponte Vedra Beach, Florida, is the birthplace of the TPC Network and the backdrop to PGA TOUR headquarters. Within the Mediterranean-Style, 77,000 square foot clubhouse, we provide our PGA TOUR Players, Families, Executives, Members and Guests with truly memorable culinary and service experiences in multiple dining outlets, beautifully appointed banquet and meeting spaces, and an expansive gallery. For the golf enthusiast, we provide a world class golf experience on either of our two PGA TOUR championship courses, including the famous Stadium Course, home to THE PLAYERS Championship.  If you are looking to improve your game, our PGA TOUR’s Performance Center offers lessons from the top PGA instructors in the industry as well as club fitting and fitness.

The Club Administrative Assistant provides administrative support to the Club and General Manager. This position interacts with internal clients at all levels of the organization and provides guidance, direction and information to employees and supervisors at the Club.

QUALIFICATIONS

• High school diploma or equivalent education
• Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions
• Previous human resources experience preferred

 

RESPONSIBILITIES/DUTIES

Team & Talent Management

• Function as the first point of contact for all TPC Sawgrass team members (hourly and management), providing timely and accurate responses.
• Share and promote the culture of TPC Sawgrass, TPC Network, and PGA TOUR with candidates and new hires.
• Serve as liaison between TPC Sawgrass and PGA TOUR headquarters (Talent & Culture, Payroll, Benefits, Risk Management, Legal).
• Assist departments with recruitment efforts, including posting positions, creating job offers, and managing pre-employment processes.
• Onboard new team members, ensuring all required documents are completed and collected.
• Enroll new hires in Workday Learning Programs and conduct new hire orientations.
• Support Chef Director and F&B Manager at PGA TOUR Café with staffing and Workday needs.

Payroll & Compliance

• Process bi-weekly payroll accurately and on time via Workday platform.
• Ensure all time submissions and approvals are completed before deadlines.
• Maintain knowledge of FLSA, federal wage and hour laws, and other regulations impacting club operations.
• Coordinate Worker’s Compensation claims and ensure timely completion of paperwork.

Employee Engagement & Communication

• Coordinate team appreciation events (food trucks, employee recognition programs, etc.).
• Ensure accuracy of internal communications and required labor law postings.
• Promote positive team culture through engagement initiatives.

Administrative Support

• Run various rosters and reports as needed.
• Distribute mail daily to each department.
• Order general office supplies for all departments in the clubhouse.
• Order and track toner usage for Konica Minolta biz-hub machines.
• Code and process invoices for the administration department account.
• Schedule CPR, AED, and First Aid training classes; maintain accurate certification records.
• Support committees (safety, department head, etc.).
• Manage sensitive and confidential information appropriately.
• Perform special projects or other duties as assigned.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus.

An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.

This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.

Travel

• Travel is not expected for this position

Work Schedule Expectations

• This position typically requires working standard business hours Monday through Friday with occasional weekends

Supervisory Responsibility

• This position has no direct supervisory responsibilities