Job Title: CLO Fund Administration Manager
Location: Warsaw, Poland
Department: CFM Administration
Reporting to: CLO Fund Administration Associate Director. New York
What the Hiring Manager says….
‘I joined ICG at the end of 2024, drawn by the opportunity for both personal and professional growth. From the beginning, the US CLO Fund Admin and Investment Management team have been welcoming, cooperative, and highly professional. Senior Management fosters an environment that values new ideas and actively supports initiatives aimed at improving efficiency.’
Summary of our opportunity
This opportunity is based in Warsaw and reports directly to the Head of US CLO Fund Administration in New York. The role is positioned within the broader structured credit universe and operates in a manner similar to a hedge fund structure, offering exposure to a sophisticated and fast‑moving asset class. You will work closely with an experienced Portfolio Management team, making strong English communication skills—both verbal and written—essential for effective cross‑border collaboration.
The CFM Administration team is responsible for monitoring the funds’ investments and ensuring that both Investors and Portfolio Managers receive accurate, timely data and portfolio reporting. The team also collaborates extensively with third‑party administrators and custodians to maintain high operational standards across the platform.
Primary responsibilities for this role include (but are not limited to):
Monitor daily cash and par movements; identify and resolve cash and position breaks.
Produce daily traded/settled cash figures for Portfolio Managers.
Monitor and track trade settlements and escalate overdue items.
Monitor Agent notices, respond to any requests, and escalate information where applicable.
Interpret, review, manage, and respond to Corporate Actions.
Manage the new asset data setup process internally and communicate with the third‑party administrator.
Reconcile deal data to ensure accuracy and consistency across the funds.
Produce detailed daily portfolio status reports and present them to the Portfolio Manager. Investigate and highlight changes in test results and propose portfolio improvements.
Produce accurate and timely Monthly and Quarterly Investor Reporting and calculate the waterfalls.
Handle ad hoc queries from internal and external parties, including Investors, Auditors, Corporate Services Providers, Administrators, Compliance, Marketing, Tax, and Finance.
Review hypothetical test results.
Review ESMA reporting.
Interpret legal documentation.
Key Requirements / Qualifications
You will have demonstrable experience of:
Essential
Educated to degree level (graduate degree a plus).
Solid understanding of cash entry and reconciliation processes.
General understanding of CLO administration processes and broadly syndicated loan operations.
English proficiency (verbal and written).
Excel proficiency (VBA and other programming skills will be an advantage).
Willingness to travel to New York.
Desirable
Relevant academic background in finance, economics, business, or accounting.
Experience in a hedge fund, alternative investment manager, Trustee, or CLO administration is beneficial but not essential.
Strong accuracy and attention to detail while working to meet strict deadlines.
Familiarity with Collateralized Loan Obligations, ESMA reporting, and other structured finance debt types such as trade receivables or credit derivatives.
Ability to resolve queries and liaise professionally with third‑party administrators and custodians.
Excellent math skills, including the ability to translate technical definitions into Excel formulas.
Ability to understand complex legal and technical documents.
Personal Attributes
Personal attributes that will make you successful in this role include, but are not limited to:
A proactive, positive, and diligent attitude.
Strong communication and organisational skills.
Ability to remain calm under pressure and meet tight deadlines.
Flexibility in managing multiple and changing requests.
Confidence and comfort in liaising with Portfolio Managers and team members.
A strong team‑player mentality.
Our Global Benefits Framework is centered around these 3 key attributes:
Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
Inclusivity – Fit for purpose and competitive, no matter who or where you are.
Longevity – Long Term and sustainable in design.
Inclusion is one of ICG’s key values and we are committed to creating an equitable and inclusive workplace for everyone. By welcoming different perspectives, we strengthen ICG’s performance, enrich decision-making and contribute to better outcomes for our clients, colleagues, and the markets we serve. Accordingly, our recruitment processes provide equal employment opportunities to all applicants and employees, regardless of age, ethnicity, disability, sex, gender, sexual orientation, religion, or any other characteristic protected by local law.
We are equally committed to delivering an inclusive and accessible candidate experience. If you require information in an alternative format, additional time for assessments, an adjusted interview schedule, or any other support during the recruitment process, please let us know.