Clinical Research Coordinator A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator A

Job Profile Title

Clinical Research Coordinator A

Job Description Summary

The purpose of this position is to provide research coordination and operational support for two ongoing research initiatives and related community engagement activities.

Job Description

The research coordinator will support two major initiatives:

• A Breast Cancer Research Foundation-funded pilot cluster randomized controlled study (RCT) evaluating ACCC-ASCO’s “Just ASKTM” training. The study aims to increase discussions about breast cancer clinical trials in clinical setting. The pilot will assess feasibility of a cluster RCT design, explore factors influencing the training completion and implementation, and conduct a qualitative analysis of physician-provider conversations about cancer clinical trials.
• Cervical Cancer prevention initiatives, including 1) the NCI-funded Self-collection for HPV testing to Improve Cervical Cancer Prevention (SHIP) Trial, which seeks to generate evidence to inform regulatory approvals for HPV-self-collection for cervical cancer screening in the U.S., and 2) Penn Medicine-led community-based HPV self-sampling programs aimed at improving screening access for women in underserved communities in West Philadelphia through partnerships with local community organizations.   

The research coordinator will have the following specific responsibilities:

• Coordinate site-level study activities across multiple breast clinics within Abramson Cancer Center (ACC) hospitals, including screening and recruitment of participants, obtaining informed consent, facilitating study tasks (training completion, questionnaire administration and interviews), and managing participant remuneration and tracking.
• Collect and manage study data for the Just ASKTM cluster RCT using REDCap; assist with qualitative analysis with N-Vivo to evaluate intervention effectiveness, identify barriers and facilitators to intervention implementation, and explore elements of the patient-provider communication about breast cancer clinical trials.
• Screen eligible patients referred for colposcopy or LEEP at Penn OBGyn clinics, consent and enroll participants in the SHIP trial and facilitate study activities including questionnaire administration and sample collection (self-collection and clinician collection).
• Ensure accurate and timely data entry and reporting in DFweb, REDCap and Velos; update and maintain study records in the   Clinical Trials Management System (CRMS/Velos) including screening logs, adverse events and enrollment status; complete case report forms and resolve data queries.
• Maintain site-level regulatory and study documentation for research projects.
• Participate in weekly or bi-weekly meetings with PI, project manager and other team members to review study status. Contribute to agenda preparation and record minutes for circulation. Present regular study status updates to the research team.
• Support community engagement activities for HPV self-sampling programs, including planning and organizing outreach events with community partners and conducting post-event participant follow-up.
• Coordinate logistics for community-based HPV self-sampling programs.
• Adhere to the requirements of the University of Pennsylvania, Good Clinical Practice (GCP), FDA and all applicable regulatory bodies.
• Other responsibilities as reasonably assigned.

Position is contingent upon continued funding. Some work occurs outside of regular business hours as well as off-campus.

Qualifications

• Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required.
• Must complete CITI training at the time of onboarding and maintain documentation of HIPAA training (required annually). Must demonstrate effective verbal and written communication skills. Must have the ability to learn new methods quickly and multitask. Demonstrated ability to work both independently and as part of a team. Ability to work flexible hours.
• Preferred but not required: Prior patient-oriented research experience. Experience or knowledge in oncology. Familiarity with IRB processes, human research protection regulations, Title 21 Code of Federal Regulations (CFR), International Conference of Harmonization (ICH), and Good Clinical Practice (GCP) Guidelines.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$46,500.00 - $46,500.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay