Clerk I

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Procurement and Contracts Management: Mail Services

Salary Range Minimum:

$15.00

Salary Range Maximum:

$21.45

Closing Date:

12/30/2025

Job Details:

This is entry-level clerical and staff support work of a routine nature.Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

Job Description:

SUMMARY

This is entry-level clerical and staff support work of a routine nature.

Positions allocated to this classification report to a designated supervisor and work under close to general supervision.  Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.  Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on the area of assignment:

Acts as a receptionist, answers phones and responds to inquiries, referring non-routine information requests.

Provides staff support backup.

Maintains departmental calendars, including scheduling meetings.

Obtains needed supplies.

Collects, compiles, prepares, distributes and maintains regular reports, accounts, correspondence, forms, data, records and information.

Operates and helps maintain all office/postal machines, including computers, binders, paper cutters, meters and printers.

Receives, processes and distributes mail.

Opens and empties mail pouches and sacks and faces, cancels and ties mail.

Issues, receives and maintains vendor applications/lists.

Assists staff with the entry and evaluation of standard materials bids.

Performs cash reconciliation as needed.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May assist in the preparation of electronic content management and in the distribution of office supplies.

Assists staff with bids and with difficult clerical and administrative details.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.  Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma; and one (1) year of experience in clerical or routine maintenance of fiscal records; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

Typing at a speed acceptable to departmental needs.

Work may require demonstrated proficiency in relevant software and basic computer skills.

CERTIFICATIONS OR LICENSES

Licenses

Depending on the area of assignment:

Valid State of Florida Driver License required at all times while employed in this classification.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Depending on the area of assignment:

Knowledge of and ability to use computers, basic office equipment and relevant software.

Knowledge of office and bookkeeping terminology, practices, procedures and business English, spelling and arithmetic.

Ability to keep records and prepare reports.

Ability to operate work related equipment.

Ability to understand and follow oral and written instructions.

Ability to work effectively with co-workers, internal and external customers and the general public.

Ability to communicate effectively, both orally and in writing.

Ability to perform varied office and clerical work involving administrative responsibility.

Ability to prioritize and perform multiple tasks at a time.

Ability to make rapid and accurate mathematical computations.

Knowledge of governmental budget procedures.

Skill in accurate handling of large sums of money.

Knowledge of mail handling procedures, including postal regulations for first class and bulk mail presorts.

Knowledge of City geography and the location of City buildings.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

Work requires physical strength, ability and agility sufficient to safely lift or move 50 pounds to required height or distance.

WORK ENVIRONMENT

Work may require performance of tasks outdoors under varying climatic conditions, in and around heavy traffic.

Work may require exposure to prolonged high noise levels.

Note: 

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.

Veterans' Preference

Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.

If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.