Brand Consulting Business Operations (Finance) - Group Assistant

Job Description

The Role

The Group Assistant for Finance supports the Finance & Operations team by working closely with management to help ensure departmental processes run smoothly and efficiently. This role is ideal for someone with a general interest in business operations, finance/accounting, and sports and entertainment marketing, and who is eager to grow within a dynamic, fast-paced environment.

Responsibilities

• Provide administrative support, including data entry, meeting and schedule coordination, preparing expense reports, drafting correspondence, booking and coordinating travel, and assisting with special projects as needed.
• Attend team meetings, prepare agendas, take detailed notes, and distribute meeting summaries.
• Collaborate cross-departmentally across all agency verticals while maintaining a high level of confidentiality.
• Update financial spreadsheets and systems with daily transactions and relevant account activity.
• Maintain and regularly update finance- and process-related documentation.
• Record and track monthly Aging Report updates.
• Manage weekly FedEx invoices and coordinate timely payments.
• Oversee departmental subscriptions and manage approved renewals.
• Provide support for financial planning, forecasting, and projections.
• If LA-based, assist with facility-related responsibilities as required.
• Contribute to the development and implementation of systems and processes that improve efficiency and productivity.

Qualifications

• BA/BS from an accredited college or university required.
• 1-2 years experience and demonstrated interest in project management, finance/accounting, business operations, policies, and process improvement.
• A high level of accuracy and meticulous attention to detail; these are essential to success in this role.
• Highly adaptable with the ability to manage multiple tasks, prioritize effectively, and meet strict deadlines in a fast-paced environment.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); advanced Excel skills are a plus.
• Collaborative team player with the ability to work effectively across departments and within a demanding environment.
• Creative and analytical thinker with curiosity about technology, digital solutions, and industry trends.

Location

On-Site in New York, NY, United States or Los Angeles, CA, United States

Compensation  

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. 

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.