About the Team
ACCEL Schools is seeking a highly qualified Front Desk Secretary/Attendance Clerk at Banning Lewis Preparatory Academy in Colorado Springs, CO.
Banning Lewis Academy is a tuition-free public charter school authorized by District 49, proudly serving the Banning Lewis Ranch community and surrounding neighborhoods in Colorado Springs since 2006. At Banning Lewis Academy, we blend the tradition of character development and values with modern technology and tools to create an engaging learning environment that accelerates student achievement and readiness without losing sight of student well-being and personal development. Our mission is to create a safe, positive environment that fosters intellectual curiosity and a thirst for discovery where students and staff success through exceptional programs.
Essential Duties and Responsibilities
- Greet parents, students, staff, and visitors in a professional and welcoming manner and provide assistance or direct them to the appropriate personnel or department.
- Ensure all visitors sign in and comply with school safety and security protocols.
- Answer, screen, and direct incoming phone calls courteously; take accurate messages and ensure timely follow-up.
- Provide general information regarding school programs, events, procedures, and services.
- Serve as point of contact for student attendance matters and delegate attendance-related tasks to the receptionist as needed.
- Accurately record daily attendance, tardies, check-ins, and check-outs in the student information system.
- Monitor attendance data, identify trends or concerns, and communicate findings to administration and families.
- Send daily attendance notifications to parents or guardians in accordance with school policy.
- Prepare and submit required attendance reports for administration, district officials, and state reporting.
- Communicate with families regarding attendance policies, truancy concerns, and excused or unexcused absences.
- Coordinate with teachers and administrators to resolve attendance discrepancies and support follow-up procedures.
- Assist with documenting student absences and processing early dismissals.
- Coordinate appointments and meetings for administrators, counselors, teachers, and families.
- Assist in organizing and managing school events, including parent-teacher conferences and scheduled activities.
- Perform general clerical duties such as filing, photocopying, scanning, and organizing documents.
- Maintain office supplies and inventory, placing orders as needed.
- Prepare and distribute newsletters, flyers, and other communications to families and staff.
- Support daily office operations to ensure an efficient and professional front office environment.
Qualifications:
- High school diploma or equivalent (Associate’s degree preferred).
- Prior secretarial or administrative experience in a school setting strongly preferred.
- Experience with student information systems (e.g., Power School) and strong data-entry skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational, problem-solving, and multitasking abilities.
- Ability to maintain confidentiality, professionalism, and accuracy in recordkeeping.
Skills and Competencies:
- Organizational Skills: Ability to manage multiple priorities, deadlines, and events efficiently.
- Data Accuracy: High attention to detail in maintaining
- Communication: Clear and professional interaction with students, families, staff, and community members.
- Problem-Solving: Ability to troubleshoot scheduling conflicts, attendance concerns, and logistical issues.
- Customer Service: Commitment to creating a welcoming and supportive environment for all stakeholders.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.