Audit Assistant

Job Posting Title

Audit Assistant

Agency

049 ATTORNEY GENERAL

Supervisory Organization

Office of Attorney General

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Title:  Audit Assistant

 

Unit: Tobacco Enforcement

 

Salary Range:  Commensurate with experience and qualifications.

 

FLSA Status: Non-exempt

 

Location of Work:  Oklahoma City, OK or Tulsa, OK

 

Schedule: Full-time

 

Position Summary:

This position is responsible for audit support within the Tobacco Enforcement Unit (TEU).

 

Essential Functions: 

• Provide audit assistance to TEU Auditor

• Provide administrative support for TEU Investigators

• Assist with Master Settlement Agreement (MSA) payment issues

• Assist with processing of annual cigarette manufacturer applications to appear on the Oklahoma Directory of Approved Manufacturers/Brand (Directory)

• Responsible for maintaining and updating the Directory

• Responsible for maintaining the TEU webpage and forms contained therein

• Assist with annual document submission to independent third-party for substantiation of Oklahoma individual cigarette unit sold data and corresponding FBO deposit information

• Receive, review, and maintain periodic cigarette manufacturer FBO bank account statements

• Assist the TEU Auditor with audit, review, and compilation of tobacco wholesaler data

• Maintain voluminous electronic and physical files in an organized, accessible, and usable manner

• Process monthly cigarette wholesaler reports using Microsoft Excel

• Process TEU Investigator Inspection Reports and enter same on Master Inspection Report Spreadsheet

• Record the number of monthly inspections conducted by TEU Investigators

• Record the number of monthly cigarette seizures made by TEU Investigators

• Conduct spot audits of cigarette wholesaler reports

• Assist with preparation for arbitrations, hearings, and trials

• Produce and redact documents

• Schedule meetings, docket deadlines, and maintain TEU calendar using Microsoft Outlook

• Perform clerical duties such as preparing outgoing mail, copying, faxing, and scanning documents

• Effectively and professionally communicate with representatives of cigarette manufacturers, cigarette wholesalers, National Association of Attorneys General, attorneys, and other state agencies

• Order and purchase supplies

• Any other duties that may arise

 

Required Qualifications: 

• Must be detail oriented with exceptional organizational skills; have excellent spelling and grammar skills; and be proficient in Microsoft Excel, Microsoft Word, and Outlook.

• Must have the ability to receive, logically organize, and preserve large amounts of documentation.

• Must have the ability to prepare a variety of correspondence as well as the ability to prioritize workflow and address new priorities as they arise.

 

All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

 

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at (405) 521-3921 or HR@oag.ok.gov. All employees of the Oklahoma Office of the Attorney General are “at will” employees.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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