Associate Publishing Administrative Coordinator
Do you want to start a career in publishing?
Do you enjoy building trusted stakeholder relationships?
About our Team
Elsevier and the communities we support expand the possibilities of human progress. We champion scientific discovery and innovation across the medical, physical, social and life sciences. Our team is dedicated to publishing transformative research that pushes the boundaries of knowledge and sparks new ideas. With a focus on quality, rigor, and collaboration, we work to foster a global community of researchers and thought leaders who are committed to shaping the future of science.
About the Role
This entry-level role involves managing journal administrative tasks, coordinating on-site and online Editorial Board meetings, updating Journal Home Pages, and communicating with Editorial Board Members. You will generate reports, collect data, and support external partners like Societies and Editors-in-Chief. Additional duties include processing invoices, creating certificates, and other ad hoc requests. You will join a global team, participate in projects, and support PAC initiatives. Candidates should have strong organizational and communication skills, attention to detail, teamwork, and proficiency with online systems, while understanding data privacy and AI concepts.
Responsibilities
Editorial Board meetings: Coordinating logistics for virtual and in-person Editorial Board meetings including invitations, booking locations and facilities for attendees, and providing reports. Ensuring a professional and seamless experience for all.
Editorial Board administration: The PAC team are responsible for the accurate and compliant maintenance of Editorial Board data. They will also use the designated system for agreed and GDPR compliant communication with the Journal Editors. The PACs will also help with ethical checks on new Editorial Board Members following internal guidelines.
·Journal Home page updates: Maintenance of Journal Home Page information, such as the Guide for Authors, Aims and Scopes, Announcements and News items, using various systems for the updates, according to agreed policies and standards.
Reports: Preparing reports at the Publishers request, primarily using dashboards and/or requesting data from the data analytics team. Accuracy and attention to detail are needed to find the data and combine into readable reports for both internal and external stakeholders.
Ad hoc requests: A variety of ad hoc administrative tasks at the request of the publisher or Journal Editor, such as sending invoices for payment, preparing certificates, arranging access to systems, and sourcing occasional gifts/awards.
Champion group: You will be part of the PAC OneNote Resource Centre Moderators group; This is a repository of information for PACs including instructions, and information on procedures, processes and systems. It also links to other resources and is a primary source of information relevant to PACs. The PAC OneNote Resource Centre Moderators group are responsible for monitoring and keeping it up to date.
Requirements
Professionalism, organizational skills and attention to detail.
Proficiency in technical tools and ability to learn new systems quickly.
Good English communication skills, both spoken and written, and customer focus to be able to work with multiple stakeholders, both internally and externally.
Results orientation, proactive approach to problem-solving and focus on achieving set objectives.
Work in a way that works for you
We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.
Working for you
We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:
Medical and Life Insurance: Coverage for Medical and life risk.
Long-Service Award: Recognition for loyalty and dedication.
Marriage and New Baby Gifts: Celebratory tokens for special life events.
Festivals and Birthday Gifts: Spreading joy on occasions that matter.
Annual Medical Check-up: Prioritizing employee well-being through regular health check-ups.
Flexible Benefits via CIIC Platform: Personalized benefits accessible through a user-friendly platform.
Paid Time Off: Annual Leave, Flex Family Care Leave, Birthday Leave, Marriage Leave, Compassionate Leave, Medical and Hospitalization Leave, Examination Leave Gazetted Public Holiday
Family Care leave (Maternity/Paternity Leave and Adoption Leave)
About the Business
A global leader in information and analytics, we help researchers and healthcare professionals' advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.
We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
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