Associate Administrator

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Key member of the leadership team comprised of Chairman, Division Chiefs and Departmental Administrator. Provides management support and coordination of all financial and operational matters to the Chairman and Administrator daily, which will routinely involve highly sensitive and confidential matters. Oversees all human resource functions for all employers within the department (WVU, WVU Research Corp, UHA and WVU Hospital). Assists with managing key operational support areas of the Department including policy development, implementation, as well as oversight and review of correspondence and critical communications from Chair’s Office.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in Business, Healthcare Administration, or related field.

EXPERIENCE:

1. Three (3) years of supervisory/management experience OR completion of an administrative fellowship at an accredited academic institution.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Accounting, Business Administration, Health Administration or other related field

EXPERIENCE:

1. Two years of progressive administrative in an academic clinical environment

2. Supervisory experience

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provides overall management of clerical and outreach support activities for the department, including daily management of all supporting staff.

2. Responsible for personnel management of staff in coordination with human resources, including interviewing and hiring, performance evaluations and goals, coaching and counseling employees, problem resolution, and possible termination of employment.

3. Develops, interprets, and implements policies and procedures from WVU, School of Medicine, University Health Associates, WVU Healthcare, state, federal and international agencies.

4. Responds to questions regarding verification of employment for various entities. 

5. Participates in monthly Advisory and Faculty Meetings. Submits agenda items.  Meets with administrative and outreach support staff on a monthly basis to provide ongoing training

6. Oversees the review and approval of all payroll information submitted for the Department (WVUH, UHA, WVU, WVU Research Corp).

7. Oversees fiscal and programmatic management of satellite clinics grants, incentives, indirect cost funds, contracts, development funds, and all other funding sources held by the department.

8. Produces monthly projections for use by investigators to monitor budget status and monitor actual expenditures for awarded projects. 

9. Calculates and administers faculty compensation using available benchmark data per guidelines established in approved departmental plans to include extra duty incentive payments to faculty, APPs, or residents. Establish RVUs and monitor physician productivity v targets throughout the academic year.

10. Oversees all A/P functions for WVU, WVU Research Corp, WVU Foundation, UHA and WVU Hospitals to include processing of requisitions, credit card purchases, purchase orders, travel, etc. 

11. Provides critical support to Chair & Section Chiefs through attending search committee meetings and prepares monthly financial reports.

12. Ensures advertisement is in appropriate journals, reviews itineraries and meets with all prospective faculty candidates to provide brief overview of benefits package. 

13. Assesses problems and recommends corrective action. 

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Extended periods of sitting at desk and working at personal computer.

2. Requires ability to walk between HSC, Ruby and POC

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Normal Office Environment

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8065 UHA Cancer Medicine Hematology Oncology

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.