Assistant University Registrar for Calendars and Administration

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Closing Date:

04/24/2026

Type of Position:

Management - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

AA | Enrollment Services

Department's Website:

Summary of Job Duties:

The Assistant University Registrar for Calendars and Administration (AUR) is primarily responsible for monitoring and updating student residency, processing waivers and discounts, creating and managing the academic calendar, and updating the UAMS Academic Catalog in the Office of the University Registrar (OUR). This position is responsible for related configuration in Workday as well as the development and implementation of policies, procedures and regular business processes. This position interacts heavily with academic departments in developing and maintaining the academic calendar and catalog. A key member of the registrar team, the AUR also provides functional support to other OUR staff through cross-training, back-up staffing and general office activities. The OUR is a department in Enrollment Services, a division of Academic Affairs.

Qualifications:

• Bachelor’s degree or

• Associate degree plus two (2) years in higher education enrollment services or related higher education area required.

Knowledge, Skills, and Abilities:

• 2 years of experience with a student information system, such as PeopleSoft, Banner, or Workday

• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite

Responsibilities:

• Coordinates and manages the UAMS Academic Calendar.

• Monitors calendar updates, evaluates change implications, configures calendar changes in the student information system (Workday), and communicates changes to impacted departments.

• Coordinates annual updates and reviews for the printed/online UAMS Academic Catalogue.

• Communicates with academic departments to resolve inconsistencies, errors and corrections, and facilitates mid-cycle updates.

• Collaborates with other Registrar staff to ensure Workday configuration is consistent with the Academic Catalog as related to course definitions and academic requirements.

• Receives and processes requests for residency reclassifications, appeals and exceptions for matriculated students.

• Coordinates with the Academic Systems Specialist in the Office of Institutional Research, Policy and Accreditation (IRPA) on residency issues for pre-matriculated students.

• Generates reports and data files related to student residency, and coordinates audits and reviews with academic units.

• Processes employee tuition discounts and waivers in conjunction with related offices.

• Participates in the general functioning of the OUR: Answers phones, reviews and responds to general OUR emails, and meets with visitors to the OUR.

• Provides backup staffing support to other team members through cross-training for other registrar responsibilities and functions.

• Coordinates campus clearance communications with UAMS departments and students, and develops related student communications.

• Provides additional support to other areas of the OUR based on seasonal workload and needs.

• Participates in Workday sub-committees and governance as required.

• Participates in systems testing and development. Serves as secondary VA Certifying Official.

• Maintains student records according to industry best practices, and in compliance with applicable laws, UAMS Policy and accrediting agency standards.

• Generates reports and queries as required by institutional, college and academic units, and responds to ad hoc requests for data/information, in coordination with IRPA.

• Performs other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing

Benefits Eligible:

Yes