Assistant to the Vice Chancellor of Operations and COO

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Assistant to the Vice Chancellor of Operations and COO

Position Type:

Professional / Unclassified

Department:

LSUA Chancellor - Division of University Operations (Jeff A Langston (00083459))

Work Location:

LSU - Alexandria

Pay Grade:

Professional

   

Job Description:

DEPARTMENT:                Operations

SUPERVISOR:                   Vice Chancellor of Operations and COO

PURPOSE:                           The Assistant to the Vice Chancellor of Operations and COO provides high-level administrative support to ensure the efficient, professional, and confidential daily operations. This role manages scheduling, coordination of projects and meetings, prepares analytics and reports, maintains organized records, and serves as a key point of contact for the department of operations with internal and external stakeholders. The position requires strong judgment, discretion, and the ability to work independently in a professional environment.
 

RESPONSIBILITIES:

• Serve as a primary administrative point of contact for the Vice Chancellor and COO’s office, including screening calls, managing visitors, and routing inquiries appropriately.
• Independently draft, format, and route correspondence, memos, and routine communications for review/signature, including sensitive or non-routine matters as needed.
• Organize and maintain office files, reference materials, and electronic records using effective naming conventions and retention practices.
• Track action items, deadlines, and deliverables for the Vice Chancellor and COO, and proactively prompt follow-up to support timely completion.
• Manage and optimize office calendar, including prioritizing requests, resolving conflicts, and confirming logistics.
• Coordinate and schedule meetings and events, including identifying attendees, preparing invitations, reserving space, and arranging virtual participation when needed.
• Prepare meeting materials such as agendas, handouts, packets, and briefing notes; attend meetings when requested and capture action items or minutes.
• Handle sensitive information (personnel, financial, operational, student-related, and/or executive communications) with discretion and sound judgment; maintain privacy and confidentiality as required.
• Maintain secure electronic and physical filing systems and ensure documents are stored, shared, and disposed of appropriately.
• Use office productivity tools to create professional documents, spreadsheets, reports, and presentations; maintain accurate electronic records and retrieve information efficiently.
• Maintain shared calendars, distribution lists, and document repositories to support coordination across the Operations division.
• Support purchasing and payment processes by preparing and submitting required forms and documentation, tracking orders, and maintaining office supply inventory.
• Coordinate travel arrangements and reimbursement documentation, keeping records organized and complete.
• Serve as a professional, welcoming presence for stakeholders and visitors; coordinate across departments on behalf of the Vice Chancellor and COO.
• Provide administrative support for special projects as assigned, including but not limited to event coordination, logistics, and communication support.

REQUIRED QUALIFICATIONS:

• An Associate or bachelor's degree.
• Strong verbal and written communication skills, with a clear, and professional manner.
• Excellent customer service and interpersonal skills; able to stay calm and helpful under pressure.
• High level of organization and attention to detail for managing visitors, calls, and administrative tasks.
• Ability to multitask, prioritize, and switch tasks quickly in a fast-paced environment.
• Working knowledge of basic office technology and software (Mirosoft Outlook, Word, Excel, etc.)
• Reliability, discretion, and professionalism when handling sensitive information.
• Basic problem-solving skills and good judgment for prioritizing issues.

OFFICE HOURS: 

• Eight (8) hours per day, Monday–Friday, 40 hours per week. Additional hours worked as needed.

Additional Job Description:

Competencies:

None

Special Instructions:

Please submit a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts and a background check will be required upon hire.

Posting Date:

January 9, 2026

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

   

Essential Position (Y/N):

   

LSUA is an Equal Opportunity Employer.

   

HCM Contact Information: