Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario) For current state employees only

Initial Posting Date:

03/20/2026

Application Deadline:

03/29/2026

Agency:

Department of Corrections

Salary Range:

$4,989 - $6,578

Position Type:

Employee

Position Title:

Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario) For current state employees only

Job Description:

Assistant to the Eastside Administrator, Executive Support Specialist 2 - For current state employees only

ODOC Four Rivers Building (Ontario, OR)

Oregon Department of Corrections

The Oregon Department of Corrections is seeking applications for an Executive Support Specialist 2 to serve as the Assistant to the Eastside Institutions Administrator. This position reports directly to Mr. McLay, Operations Eastside Administrator, and is based at the Four Rivers Building in Ontario, Oregon. You must be a current State of Oregon employee (contract workers excluded) to apply. The selected candidate will be required to report to the worksite daily, as this is an in-office position with a Monday through Friday schedule.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).

About the Job – Your Role

As the Executive Support Specialist 2, you will provide high-level administrative support and coordinate highly sensitive and confidential work for the Eastside Institutions Administrator within the Operations Division. In this role, you will represent the Eastside Institutions Administrator and the department when working with state agencies, special interest groups, the legislature, and the public. You will assist in carrying out operational and mission objectives, support strategic initiatives, and coordinate special projects and operational matters. Additionally, you will actively participate in management meetings and be responsible for interpreting and applying DOC, DAS, and union contracts, as well as relevant policies and procedures.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• One (1) year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Requested Skills

• Provides confidential administrative support while exercising a high degree of discretion, professionalism, and sound judgment.
• Coordinates executive calendars, ensuring effective prioritization of meetings, deadlines, and time-sensitive commitments.
• Develops and maintains organized filing systems, ensuring records are accurate, up to date, and readily accessible.
• Prepares clear and professional written correspondence, including memos, letters, and formal responses.
• Communicates effectively with internal and external stakeholders, serving as a trusted liaison across agencies and with the public.
• Resolves conflicts and challenges by analyzing situations, addressing concerns, and implementing appropriate solutions.
• Coordinates HR-related activities, including recruitments, performance evaluations, and personnel actions for executive and management staff.
• Leads project and process coordination by overseeing reports, initiatives, and operational workflows to support organizational goals.
• Balances multiple priorities and deadlines, managing time efficiently to support executive and operational objectives.
• Maintains a high level of accuracy and attention to detail in preparing reports, documentation, and administrative processes.

Preferred Skills

• Provides expert interpretation and application of DOC, DAS, union contracts, and state regulations to guide operational and administrative decisions.
• Investigates issues, analyzes data, and gathers pertinent information to support decision-making and problem resolution.
• Experience supporting operations within police departments or correctional institutions.

Required

• A valid driver’s license and a good driving record.
• You must be a current State of Oregon employee (contract workers excluded) to apply.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Occasional evening and weekend work may be required, as well as some in-state travel away from the office. The incumbent must have practical experience with databases, Microsoft Office applications, Outlook email, and related AIC work systems.  May involve interactions with Adults in Custody (AICs) who are angry, hostile, or abusive. Such situations can present a risk of personal injury, death, or potential hostage scenarios. You will be responsible for responding to AIC incidents in your immediate work area and for helping to prevent escapes through the proper control of keys, tools, equipment, and other items that could be considered contraband. Reporting and documenting unusual incidents are a required part of this role.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.state.or.us

Reference Number: 196552

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.