Unibail-Rodamco-Westfield is an owner, developer and operator of premium and sustainable real estate assets in the most dynamic cities in Europe and the US.
Reinvent being together: Driven by our raison d'être, we want to accelerate our contributions to urban regeneration and participate in rethinking the way we live in cities, creating and operating sustainable and unique places that reinvent living together.
A sustainable approach: Sustainability is at the heart of our business. We are a leader in our sector and, as such, we are committed to continue contributing actively to the environmental transition of cities towards carbon neutrality.
Together @ URW: The 2,700 employees of the Group work together to imagine and operate sustainable destinations, whose users are at their heart and who are catalysts for the vitality of the territories in which they are located.
We are currently looking for an:
Assistant (F/M) Long term contract
What we offer
Why join us?
Are you eager to learn? Do you love challenges? Exciting projects? Project-based work? Are you looking for a position that allows you to quickly take on responsibilities in a stimulating environment? Then don't hesitate and join our dynamic and close-knit legal team to build the shopping center of tomorrow together!
• Be at the centre of excellence of a CAC 40 group on a human scale
• Be surrounded by passionate and exciting people
• International company
• Friendly atmosphere
• Ad hoc training throughout the year via our URW Academy
What will your day look like?
In this role your main missions are:
Provide optimal assistance to the team assigned.
• Coordinate complex calendar management by being a "gatekeeper", creating win-win situations for direct access to the senior management members and maintaining a strong working relationship with other managers.
• Coordinate and manage travel: develop complex, detailed and organized travel itineraries and agendas as well as compile documents for travel-related meetings. Complete and process expense reports and Invoice.
• Staff management: absences, onboarding and welcoming new arrivals, access etc.
• Planning, organization and follow-up of meetings for the teams.
• Management of invoices and accounting statements in the accounts department, follow-up to the team’s travel budget.
• Organize events, off-sites, team meetings including managing budgets and deadlines and general event/coordination activities. Support on admin tasks for the pool of assistants.
• Support on logistic aspects for People events like community days/ New Year Party / Family Day/ All Staff / RMTea breakfast…
• Support on internal communication (townhalls, email templates…)
• Create and follow-up POs for invoices
• Serves as back up for key admin tasks for other functions
What we are looking for
The Must Haves:
• You have at least 2 years of experience in a similar role.
• You’re an active listener and learner, you possess strong critical thinking, attention to detail and time management skills
• You’re curious, proactive, multitasker, detail oriented and always willing to go the extra mile.
• You’re team player, collaborative, flexible, adaptable, and eager to learn.
• You’re skilled at coordination, instruction, negotiation, service orientation and social perceptiveness
• You’re solution-oriented, with a strong sense of confidentiality
• You are fluent in English and Spanish
• You have experience in international environments, having worked with managers from different
nationalities and roles
• You have excellent interpersonal skills, and you are willing to spread energy and positive mindset around the organization
• You master the tools: Office Package (Excel, Word, PowerPoint, Outlook), Canva, SAP
What matters to us
What matters to us is welcoming committed personalities, capable of instilling positive energy around them and ready to grow within a large international group. We offer our employees a collaborative, innovative culture focused on success and creating unique opportunities for development. We aim for excellence, and our culture encourages autonomy, innovation, and collective intelligence among our employees. If you are looking for intellectually stimulating and responsible missions, promoting teamwork and daily challenges, don't hesitate to apply!
Unibail-Rodamco-Westfield promotes equal opportunities, as well as diversity of profiles, experiences, and skills.
We believe that diversity plays an important role in the success of our company and are committed to creating an environment that respects, values, celebrates, and leverages individual differences. As a signatory of the diversity charter, Unibail-Rodamco-Westfield is committed to evaluating each new application without discrimination related to disability, age, gender, origin, religion, sexual orientation, or any other characteristic protected by law.
The following values bring us together and guide our actions. They are the foundation of who we are today and who we will be tomorrow: EXCELLENCE We only aim for the best - TEAMWORK We unite talent to win as a team - ETHICS We build on trust and transparency – BOLDNESS We dare with vision and agility – PASSION We go the extra mile – OWNERSHIP We are empowered to deliver.