Job Posting Title:
Assistant Director, Harkey Institute for Entrepreneurial Studies----
Hiring Department:
Department of Management----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/
The Assistant Director for the Harkey Institute for Entrepreneurial Studies provides strategic and operational leadership to advance the Institute’s mission of fostering entrepreneurship education and engagement at McCombs. This role is responsible for overseeing program administration, managing staff and budgets, advising students in the Entrepreneurship Minor, and cultivating relationships with internal and external stakeholders.
The Assistant Director ensures the successful execution and continuous improvement of Institute programs, supports marketing and communications efforts to enhance visibility and impact, and drives collaboration across the University and broader entrepreneurial ecosystem to create meaningful opportunities for students.
Institute Management:
Provide regular updates to stakeholders. Develop impact reports and other documents to share with the University leadership, donors and the public.
Manage administration and budgets of all Harkey Institute programs including the Summer Entrepreneurship Academy (SEA), the Entrepreneur Mentorship program, the Entrepreneurship Living Learning Community (LLC), student-led entrepreneurship organizations and new programs being developed. Facilitate contracts, scholarships, and gifts as needed.
Manage the Harkey Institute for Entrepreneurial Studies staff, program operations, and academic calendars. Establish staff priorities, check-in on progress, lead bi-monthly staff meetings, and provide regular feedback. Direct and support all Harkey Institute programs. Lead regular development activities to promote team building and collaboration, as well as individual development. Coordinate the hiring, onboarding, performance reviews, and job creation for open positions.
Provide guidance to the team for Institute operations including: (1) student recruitment and participant engagement efforts, (2) event execution, orientations, and program logistics, (3) purchasing, budget administration, and operational workflows, and (4) the selection, supervision, training, and management of student workers and staff support roles.
Support the development of new programs and lead change in existing programs to achieve Institute priorities.
Relationship Management:
Manage and expand existing relationships as well as build partnerships with stakeholders both internal (e.g., Academic Advising Committee, Texas InventionWorks, and Texas Exes) and external (i.e., corporate sponsors and local startups) to the University to connect students to opportunities, training, and resources.
Support development activities to achieve goals for the Institute, McCombs and the University.
Meet with local entrepreneurs and other Texas alumni to create opportunities to engage students in a way that aligns with the mission of the Institute. Ensure a positive experience for invited guests including students, prospective donors, prospective industry partners, and others looking to become involved with the Harkey Institute. Host guests during their visit.
Work closely with the Department of Management, the Kendra Scott Women’s Entrepreneurial Leadership Institute, Herb Kelleher Entrepreneurship Center, McCombs development, Registrar, University Extension, Texas One Stop, facilities, human resources, and other offices to ensure successful operations of the Institute.
Student and Program Management:
Provide leadership to the Entrepreneurship Minor. Counsel current students to identify and pursue educational, life, and career goals as they relate to their participation in the minor.
Develop a plan for timely graduation using course selection, extracurricular opportunities, and programs and services to meet academic and career goals. Advise students during registration periods and as needed. Clear advising bars, assist students with registration, and uphold departmental registration and prerequisite policies. Assist students with issues involving class availability and time conflicts. Manage compliance to University policy and procedure.
Maintain curriculum committee processes to ensure Minor course offerings are adequate to serve the population and reflect current entrepreneurship course offerings across the campus. Continue development of the Harkey Institute advising chat bot, Harkey Jr.
Marketing:
Support and guide marketing and communications efforts for the Harkey Institute, including brand positioning, campaign planning, digital and social media strategy, website oversight, and public-facing storytelling.
Ensure alignment of all brand campaigns with Institute priorities and University standards. Serve as a spokesperson for the Institute through campus events, presentations, speaker series, and external engagements. Support the execution of high-impact communications initiatives, including video productions, website design, and major promotional campaigns.
Other duties as assigned, including special projects, and participating in School and the University’s Entrepreneurial Ecosystem activities
Bachelor’s degree and at least five years of experience coordinating programs and high-impact events in an educational or corporate environment.
Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues. Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
Demonstrated success in managing relationships with multiple stakeholders and navigating matrixed organizations to accomplish program goals.
Demonstrated success in process improvement and project management. Effective communication skills and ability to work both independently and as a member of project teams. Strong written and verbal communication skills and the ability to communicate difficult and complex matters effectively to a range of audiences and skill levels.
Demonstrated experience with Microsoft Teams, Zoom and/or other remote communication technologies.
Relevant education and experience may be substituted as appropriate.
Master's degree in entrepreneurship, higher education leadership, business administration, or related field.
Strong working knowledge of entrepreneurship terminology, processes, and organizations including entrepreneurial finance and business plan development.
Personal entrepreneurial ecosystem experience and network.
Experience working in an environment making strategic decisions and/or prior success executing business development initiatives.
Experience managing, developing, and supervising a cross-functional team.
Proven competency in developing and leading complex collaborations between companies and institutions of higher education or governmental agencies.
Experience with Slack, Notion, or other project management software.
$70,000 - $75,000 + depending on qualifications
Working Conditions
Works in standard office conditions with repetitive use of a keyboard at a workstation.
Evening and weekend hours may be required during peak periods and special events
Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
This is an Austin, TX-based position.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.