[What the role is]
The role supports the SWITCH team’s operations across procurement, finance administration, stakeholder coordination, and event delivery. The officer will play a key role in ensuring that commercial, partnership, and event activities are executed smoothly, compliantly, and on time—working closely with internal stakeholders and external partners to support SWITCH’s programmes and events.
This role is well‑suited for someone who is detail‑oriented, organised, and comfortable working across finance, vendors, and event operations, with the ability to follow through on multiple workstreams in a fast‑paced environment.
[What you will be working on]
Procurement & Finance Administration
- Prepare and manage sales invoices, agreements, and maintain accurate records of procurement and financial transactions.
- Draft and maintain P&L statements; track budgets and monitor expenditure against approved limits.
- Follow up on accounts payable and receivables to ensure timely processing and reconciliation.
- Work with internal stakeholders on sales orders, invoicing matters, and reconciliation of vendor purchase orders.
- Ensure procured products and services align with documented requirements and the parameters set out in sales or partnership agreements.
- Oversee contract administration and support ongoing supplier and vendor relationships.
- Ensure compliance with relevant regulatory, procurement, and financial governance requirements.
2. Stakeholder & Partnership Coordination
- Serve as a coordination point between internal divisions and external parties (e.g. government representatives, sponsors, startups, and third‑party vendors).
- Support the smooth execution of sales, partnership, and event‑related obligations through timely follow‑ups and information flow.
3. Event Operations & Logistics Management
- Manage event registration systems, including attendee tracking, payment monitoring, and reporting.
- Handle procurement for event‑related logistics, ensuring timely sourcing of goods and services.
- Support planning and coordination of manpower requirements for events.
- Provide operational follow‑through to ensure event requirements are delivered as planned.
4. General Administrative Support
- Perform other ad hoc duties to support overall team operations as required.
[What we are looking for]
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, Operations Management, or a related field.
- Relevant experience in procurement, finance administration, operations, or event management will be an advantage.
Experience & Skills
- Experience supporting procurement processes, invoicing, budgeting, or financial tracking.
- Familiarity with contract administration and working with external vendors or partners.
- Strong organisational skills with the ability to manage multiple tasks and timelines concurrently.
- Comfortable working with numbers, financial documents, and basic P&L tracking.
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with event registration or finance systems is a plus.
- Strong communication and coordination skills, with the ability to work effectively across internal teams and external stakeholders.