Assistant Accounts Payable Manager

Location

This position will be based in Charlotte, NC.

Summary of Role

We are seeking a highly motivated and detail-oriented Assistant AP Manager to join our dynamic team in the residential solar industry. The ideal candidate will have extensive experience managing high-volume AP operations, supporting and coaching team members, and ensuring the accurate and timely processing of invoices and payments. This role requires strong organizational skills, experience with milestone-based payments, and the ability to thrive in a fast-paced environment while maintaining a positive and efficient work culture. 

Strategic & Tactical

• Accounts Payable & Vendor Management
  • Oversee and manage the end-to-end AP process, ensuring timely and accurate invoice processing in Stampli, NetSuite and Navan.
  • Manage and strengthen vendor relationships, ensuring timely communication and resolution of discrepancies.
  • Handle high-volume payments ($100M+ monthly), including milestone-based payments, with precision and compliance.
  • Oversee AP aging reports, ensuring timely resolution of outstanding invoices.
  • Ensure proper coding, approval workflows, and payment processes align with company policies.
• Month-End Close & Financial Reporting
  • Ensure timely and accurate month-end accruals and reconciliation processes for financial reporting.
  • Review and analyze AP-related journal entries and GL reconciliations.
    Assist in internal and external audits, providing necessary documentation and explanations related to AP transactions.
  • Collaborate with accounting and finance teams to ensure accurate financial reporting.
• Continuous Improvement & Reporting
  • Identify and implement process improvements and automation initiatives to increase efficiency and accuracy in AP operations.
  • Generate ad hoc reports and pull detailed AP-related data as requested.
  • Work with IT and finance teams to optimize AP system functionality and enhance reporting capabilities.
  • Analyze AP trends, payment cycles, and vendor performance to recommend cost-saving opportunities.
• Leadership & Team Development
  • Provide leadership, support, and coaching to the AP team to enhance their skills and performance.
  • Foster a positive, high-performance work culture to ensure the team meets its goals and deadlines.
  • Train and mentor AP staff on best practices, compliance standards, and system optimizations.
  • Lead AP team meetings, ensuring alignment on priorities and continuous learning.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive experience in Accounts Payable, with 2+ years in a managerial or supervisory role.
• Strong understanding of month-end close processes, vendor management, and accruals.
• Renewable energy industry experience is preferred but not required.
• Proficiency in banking and AP systems, particularly HSBC, JPM, BofA, Stampli, NetSuite, Navan, Tipalti preferred.
• Strong analytical and problem-solving skills, with the ability to generate and interpret AP reports.
• Exceptional attention to detail and accuracy, especially when managing large payments.
• Excellent communication and leadership skills, with the ability to coach and support team members.
• Ability to work collaboratively in a fast-paced, high-volume environment while maintaining efficiency and positivity.